Class Code:EA019

ASSISTANT TO THE COUNTY ADMINISTRATOR

General Description

The purpose of this class is to assist the County Administrator in a wide range of administrative assignments.

This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Independently develops County Administration and reviews, revises, and approves for assigned agencies, to include agenda items, contracts, memoranda and letters to/from the board, presentations; participates in meetings, workgroups, and committees as representative of County Administration, to solve high-level operational, structural, legal, personnel, or funding/budgetary issues.

Acts as organizational lead for updating Commission and organizational strategic plans, developing a tracking matrix for goals, objectives, outcomes, and activities; works with various agencies, reports to the County Administrator and Commission.

Negotiates and develops, often with external agencies and their counsel, settlements, large-scale contracts, inter-local agreements; develops scope for procurements; acts as project manager; participates in selection committees.

Creates and disseminates correspondence, reports, memoranda, spreadsheets, presentations, briefing sheets, and other documents, as needed and directed by County Administrator or Board of County Commissioners.

Reviews, edits and approves Commission Response System entries for all assigned agencies; participates in annual budget development meetings and presentations for all assigned agencies.

Develops briefing documents and meets with commissioners to brief on agenda-related items or research projects.

Oversees grievance proceedings, investigations, personnel actions in areas of assignment; makes recommendations to the County Administrator on new or revised administrative policies as required.

Represents and assists the County Administrator at community meetings and various activities; assists the public in addressing requests and complaints.

Supervises and participates in studies of departmental programs to determine conformity with administrative policy; develops criteria for evaluating heads on administrative problems and procedures.

Performs related work as assigned.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Minimum Education and Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in business administration or closely related field; Master's degree preferred.

Requires six (6) years in public administration or closely related experience. 

Special Certifications and Licenses

None.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer.  ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Ethics and Conflict of Interest policies. 

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.