Skip navigation links
Government
Residents
Business
Visitors
Employees
Resources
Careers
Broward 100
Skip navigation links
Career Opportunities
Employee Assistance Program
Employee Benefits
Libraries
Classification Descriptions
Collective Bargaining Agreements
Combined Pay Plan
Compensation and Records
Employee/Labor Relations
Learning and Organizational Development
Aviation Director of Planning
Aviation College Intern
Aviation Student College Intern
Aviation Director of Administration - Broward County Employees Only
Assistant Director of Aviation/Airport Development (Broward County Employees Only)
Assistant Director Construction Management
Chief of Medical Examiner Operations
Assistant Director of Libraries
GFLCVB VP OF COMMUNICATION
Promotional Opportunity – Open to Broward County Employees Only
Assistant Director Natural Resources Planning & Management Division
Attorney III
Veterinarian (Part-Time 19 hours/week)
Building Code Services Section College Intern PT19
ENGINEER III - WATER/WASTEWATER ENGINEER
INFORMATION SYSTEMS MANAGER (S.C.A.D.A. SYSTEMS MANAGER)
Assistant Director of Operations, Port Everglades
Assistant Director- Water and Wastewater Operations Division
Veterans' Preference Documentation Requirements
Water and Wastewater Finance Director
College Intern (PT19)
ASSISTANT DIRECTOR OF EMERGENCY MANAGEMENT DIVISION
College Intern (PT19)
Aviation College Intern
Maintenance Management Administrator

Broward County Logo

Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:N0019

AGENDA ASSISTANT

NATURE OF WORK

This is moderately complex and varied secretarial and clerical work which requires computer technology of word processing and imaging documents, specifically for the commission agenda preparation and distribution.

Work requires the exercise of initiative, independent judgment, and discretion in handling delegated administrative details in the performance of agenda preparation. Instructions are received from an administrative superior on new assignments and policy matters, and advice and assistance are normally available. Work is reviewed upon completion for adherence to established policies, procedures, and results obtained.

ILLUSTRATIVE TASKS

Relieves an administrative superior of routine administrative details, such as: checking reports for accuracy and conformance to policies and standards; assisting in commission agenda preparation and distribution.

Prepares documents for imaging and scans them for conversion to OCR and PDF files. Creates CD-ROM's.

Plans work schedule and arranges work flow to meet weekly deadlines. Makes appointments and maintains calendar.

Searches and locates all data pertinent to specific matters and purges files of unnecessary items. Assembles and summarizes material from files; cross references data and locates information requested through general instructions from supervisor.

Keeps various activity and production records.

Assists employees in other agencies by relaying instructions, advising on operational policies and requesting information needed by supervisor.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of secretarial procedures, including correspondence preparation, filing systems, office machine operation, business English and commercial arithmetic.

Knowledge of clerical procedures of office supervision and those applicable to the organizational activity to which assigned.

Knowledge of executive protocol and the proper order of etiquette in conduction of secretarial relations with high level officials.

Ability to work under strict deadlines in a high-pressure environment.

Ability to operate both a personal computer and electric typewriter at an accurate and rapid rate of speed.

Ability to learn and adapt quickly to new and unfamiliar computer software applications.

Ability to search for and compile data from files and other sources applicable to agenda preparation and/or topic of concern.

Ability to organize and maintain continuous flow of documents and computer files, while meeting weekly deadlines of agenda publication.

Ability to make minor decisions in accordance with office policies and procedures.

Ability to communicate effectively, both orally and in writing.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation or sexual orientation.

REQUIRED EXPERIENCE AND TRAINING

Successful completion of job related tests. Two (2) years experience in secretarial and clerical work desired. 

GENERAL INFORMATION

Bargaining Unit: Unrepresented
FLSA Status: Non-exempt
Code of Ethics
Certification: No
Class Spec. Estab./Revised: E10/98 R4/12


Switch to Full Site   | Terms of use
Official Mobile Website of Broward County, Florida
The version of this site is best viewed on a mobile device.