Class Code:NA006

ADMINISTRATIVE MANAGER

General Description

The purpose of this class within the organization is to perform complex professional, administrative and financial work assisting in the direction and operation of the bureau.

This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Acts as agent to ensure compliance with all governmental policies and procedures; maintains responsibility for the administration of a variety of departments, offices, subcontractors and specialized sections of County government operations.

Prepares, proposes and monitors budgets for all departments, including periodic forecasts to monitor expenses and compliance to county policies, including but not limited to presenting these results to peers, committees, and County Administration.

Monitors quality and service levels provided to customers and develops customer feedback programs to support the continuous improvement process for the agency; provides professional level staff assistance to department and division heads as well as supporting staff in all administrative, financial and operational activities.

Assists, monitors, and advises on matters pertaining to programs, and facilities; assumes responsibility for the administration of project activities, operations, industry statistics, and the development of schedules and procedures including the preparation of related reports and documents.

Controls all purchasing and ensures that all purchases comply with all County policies and procedures; develops and monitors all operational procedures regarding all financial functions within the department.

Assigns, reviews, develops, mentors and monitors all aspects and activities performed by support staff as well as work performed in other departments pertaining to policies and procedures and general administrative practices.

Ensures that all employees follow standard county guidelines and policies and procedures; develops and administers other processes as deemed appropriate above County standard protocol to ensure the safeguarding and control over County assets.

Performs related work as assigned.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Minimum Education and Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in business administration, finance or closely related field.

Requires four (4) years in administration of governmental affairs or closely related experience.

Or any equivalent combination of relevant experience and training.

Special Certifications and Licenses

None.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer.  ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.