Class Code:NA146

ADMINISTRATIVE SPECIALIST

General Description

Performs complex and varied administrative and clerical duties for an agency.

Works under general supervision, independently developing work methods and sequences.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Performs a variety of clerical and administrative duties including but not limited to the following: takes dictation and/or performs machine transcription which may vary by subject matter to include legal, engineering, financial and other technical or specialized terminology; proofreads typewritten material for accuracy; orders supplies and equipment; checks reports for accuracy and conformance to policies and standards; assists in preparing agendas for meetings and conferences; makes appointments and maintains calendar; acts as receptionist and answers requests for non-technical information.

Assembles and summarizes material from files; cross-references data and locates information requested by general instructions from the supervisor; composes correspondence or selects appropriate form letter reply; keeps various activity and production records which may involve assembling reports from other sections of the department.

Assists employees in other locations by relaying instructions, advising on agency policies and requesting information needed by supervisor.

Performs related work as assigned.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Minimum Education and Experience Requirements

Requires two (2) years of clerical experience or closely related experience.

Special Certifications and Licenses

None.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer. ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers.  County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Ethics and Conflict of Interest policies. 

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.