Class Code:PA039

BUSINESS SPECIALIST

General Description

Administrative work assisting in the coordination and administration of business and lease management functions for the assigned agency.

Works under general supervision, independently developing work methods and sequences.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Manages the day-to-day relationship between the Airport and the tenants; resolves management, tenant, and customer complaints and conflicts between tenants to ensure excellent tenant relations.

Performs extensive property management functions and contracts oversight of non-terminal tenants, which include commercial retail, commercial aviation, executive general aviation, corporate aviation and government.

Reviews agreements for expiration, tenant requirements, and other action dates. Follows up with tenants to confirm that requirements are met.

Attends internal agency meetings, tenant meetings, contractor meetings.

Reviews airport construction projects and tenant impacts. Works together with various groups to minimize tenant/airport/customer impact.

Conducts regular inspections of tenant leaseholds for quality standards and agreement compliance.

Negotiates and drafts complex contract documents including lease agreements, development agreements, permits, licenses, amendments and consent documents.

Reviews and takes appropriate action regarding loan documents, construction contracts, environmental regulations, building regulations, appraisals, boundary surveys and architectural and engineering drawings.

Drafts agenda items and other associated documents including internal memos for presentation to the Broward County Board of County Commissioners in connection with the drafting of lease agreements, development agreements, permits, licenses and amendments.

Maintains accurate records of all lease agreements for property and space rentals; identifies effective dates and termination dates, description of property, annual rental obligations, company name and any special agreements.

Maintains tenant database including gate access Personal Identification Number codes to insure security of the airport.

Reviews and evaluates applications for leases and permits and makes recommendations to provide for maximum financial return and utilization of the airport’s properties and facilities.

Communicates with and maintains relationships with cargo focused users of the airport; identifies and develops new cargo focused business opportunities for the airport.

Communicates and collaborates with Broward area economic business development groups to identify potential cargo business opportunities.

Investigates, manages, follows up and reports on assigned Airport projects. Including frequent physical inspection of airport facilities to confirm status and completion of work.

Researches relevant markets and financial trends to forecast future business activity and assists in developing recommendations for the director.

Prepares documents for tenant/permit holder correspondence, agreements and amendments.

Coordinates the tenant improvement process between tenants, contractors and the County.  Ensures all of the proper documentation and approvals are in order to ensure timely and successful completion of the project.

Reviews security deposits on file and requirements. Reviews tenant rents. Adjusts annually per the agreements.

Reads, analyzes, understands, interprets and explains legal documents, regulations, financial reports and business proposals.

Researches statutes and ordinances governing the acquisition, lease, sale and management of real property pertaining to airport land use and commercial airport development.

Understands business practices, procedures and terminology as they relate to real property planning, development, sales and leasing.

Negotiates verbally with prospective tenants with the ability to analyze on the spot and foresee potential long term conflicts.

Understands and utilizes County procurement and purchasing procedures.

Performs related work as assigned.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to traffic; moving machinery.

Minimum Education and Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in business or public administration or closely related field.

Requires two (2) years’ experience in business or public administration including high level administrative positions involving compliance, public contact and coordination of office business functions or closely related experience.

Special Certifications and Licenses

None.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers.  County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Ethics and Conflict of Interest policies. 

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.