Class Code:UA007

ACCOUNT CLERK

General Description

The purpose of this class within the organization is to perform specialized clerical level, bookkeeping and accounting work.

Works under close to general supervision according to set procedures, but determines how or when to complete tasks.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Performs general accounting/booking duties, including preparing daily bank deposits, financial records, completing daily revenue paperwork, transferring funds, approving cash receipts and preparing bank reports of daily deposits, balancing cash receipts, reconciling deposit slips, and assigning general ledger documents numbers to the incoming wires, .

Performs general office support work including answering phones and e-mails, assisting the front office, scanning documents, updating logs, processing transactions, making change and preparing purchase orders.

Reviews invoices received from agencies requesting payment for services being provided, posts expenditures and transfers to budgetary accounts, verifies through review of the receiver report, and inputs into system to request for payment.

Enters data into the automated accounting system to produce accurate reports for submission to requesting personnel. Prepares and maintains ledgers and reports for archiving the processing of payments and refunds, and for comparative analyses purposes.

Serves as liaison between employees and payroll division, including collecting, organizing and coding timesheets and leave forms, answering questions and researches information needed by employees pertaining to payroll.

Performs related work as assigned.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Minimum Education and Experience Requirements

Requires (6) six months of bookkeeping and related office support experience.

Special Certifications and Licenses

None.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer.  The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers.  County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Ethics and Conflict of Interest policies. 

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.