NATURE OF WORK
This is advanced, highly technical and analytical work with responsibility for leading high level negotiations for the County’s complex and high-dollar procurements in conjunction with county purchasing experts. Reports to the CFO or the CFO designee.
Serves as the chief negotiator in complex and/or high-dollar negotiation proceedings. This involves assisting, advising and coordinating activities specific to the negotiations required resulting from the procurement process for professional services or products, such as, but not limited to, consultant services, information technology, construction and non-construction professional services, and specialized unique procurements, such as concessions or joint ventures with other governments/non-profit organizations.
Assists in the development of training materials for the education and enhancement of countywide staff charged with negotiating for their respective business units.
Teaches industry specific topics such as negotiation skills, communication skills, writing contracts, etc. Responsibilities include comprehending client agencies’ needs and business processes. Responsibilities also include documenting the negotiations, maintaining the negotiation file, publishing and recording the negotiation sessions in compliance with state and local laws.
This position exercises considerable independent judgment in devising improved procedures, interpreting existing rules, and formulating recommendations to superiors. Work is reviewed through written reports, contracts, and agreements for adherence to established policies.
Maintains negotiation responsibilities for all facets of negotiation for the County on complex, high-dollar procurements.
Focuses on comprehending client agencies’ needs and business processes.
Provides subject matter expertise in business units and senior/executive management through complex, high-risk vendor contract negotiations from procurement through contract signature and contract lifecycle.
Communicates contractual and business risks to senior/executive management for approval; and develops a negotiation strategy suitable for each vendor and leads each negotiations to successful completion.
Develops pre-negotiation strategy and determines types of contract; negotiates, prepares contract documents for legal review, obtains required signatures and prepares necessary agenda items.
Reviews solicitation documents, source lists, and requirements.
Attends pre-proposal conferences and assists assigned Project Managers and Purchasing staff in answering questions and clarifying requirements.
Attends technical reviews and performs contractual interface with Vendors to include receiving and transmitting all correspondence relating to deliverables, contract changes, approvals, invoices, and payments. Oversees documentation of the negotiations, including maintaining the negotiation file, publishing and recording the negotiation sessions in compliance with state and local laws.
Leads negotiation teams from pre-negotiation strategy meetings through the development of a proposed contract, and through the actual negotiations. Provides recommendation to the appropriate award authority. Identifies and understands revenue potential, contract business requirements, regulations governing local, state and grant fund sources requirements, confidentiality obligations, warranties, liabilities, termination clauses, breach and remedies.
Determines the appropriate terms, conditions, pricing structure, specifications, and forms for multi-faceted procurements that are significant in value and complex in nature.
Attends meetings and conferences with lawyers, vendors, contractors, professional consultants, contract specialists and represents the County’s interest relative to the designated area of responsibility.
Utilizes all portions of an automated procurement system and the resulting system generated reports on a daily basis.
Provides instructional material and conducts training, both group and individual, for other staff charged with negotiating lesser dollar amount and less complex procurements throughout the organization.
Performs related work as required.
KNOWLEDGE, ABILITIES AND SKILLS
Extensive knowledge of purchasing principles.
Extensive knowledge or contract negotiation techniques and principles.
Thorough Knowledge of established County policies, procedures and regulations and federal, state, and local laws for contracting professional service contracts, materials contracts and limited, and capital construction projects.
Thorough knowledge of legal proceedings of evidence submission, brief preparation and arbitration conduct.
Thorough knowledge in construction procurement and related fields.
Considerable knowledge of automated procurement systems and the ability to utilize the system as a management tool.
Ability to review, analyze and resolve problems.
Ability to gather, evaluate data, and prepare written reports on findings.
Ability to analyze facts and exercise sound judgment in decision making.
Ability to communicate with all levels of the organization.
Ability to plan and organize work, facilitate, and negotiate in situations where numerous diverse demands are involved.
Ability to work independently.
Ability to establish and maintain effective working relationships with general public, elected officials, appointed committee members, department and division directors, and the professional service community.
Ability to conduct meetings with consultants, contractors, and representatives of other agencies.
Ability to use personal computer and related software for report preparation.
Ability to express ideas clearly and concisely, both orally and in writing.
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.
Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.
DESIRABLE EXPERIENCE AND TRAINING
Graduation from an accredited four year college or university with major course work in public or business administration or related field; eight (8) years of progressively responsible experience negotiating complex, high-dollar contracts, preferably in a public sector environment, or any equivalent combination of relevant education and experience.
Bargaining Unit: Unrepresented
FLSA Status: Exempt
Code of Ethics Certification: No
Class Spec. Established: E12/2012