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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:N0435

VAB AND DOCUMENTS MANAGER

NATURE OF WORK

This is highly responsible supervisory and specialized administrative work in overseeing the Value Adjustment Board meetings and managing the Minutes and Document Control sections of the County Records Division.

Work involves responsibility for performing a variety of administrative, managerial, and complex clerical tasks ensuring compliance with County and State requirements. Work includes independently preparing correspondence, overseeing agenda preparation for the County Commission and the Value Adjustment Board, and controlling all official document handling and final disposition. Supervision is exercised over subordinate secretarial and clerical staff. Work is performed with considerable independence within established codes, regulations, and technical guidelines, and is reviewed by administrative superiors through conferences and review of reports.

ILLUSTRATIVE TASKS

Manages the activities of the Minutes and Document Control sections; oversees Value Adjustment Board activities.

Assists in agenda preparation for commission meetings and public hearings; processes county ordinances; ensures items are submitted in conformance with established procedures.

Reviews and determines proper disposition of agenda items, follows through with acquiring necessary signatures and application of county seal; records, files and holds items as appropriate; tapes commission meetings and copies for distributions; proofs minutes.

Supervises the maintenance of detailed tracking records; notifies municipalities regarding the status of proposed and approved ordinances and amendments as well as scheduled valuation hearings within incorporated areas; prepares advertisement forms and announces public hearings within required time frames.

Maintains cross-reference files of ordinances, amendments, agenda items, financial disclosures, and related items.

Assists the public with research regarding various county records such as plats, contracts, leases, agenda items, and ordinances.

Assists in conducting monthly Value Adjustment Board meetings; works with the Property Appraiser's Office and assists

the public in receiving fair and impartial hearings for contested exemption, classification, and valuation assessments; prepares annual tax impact report for the Department of Revenue.

Supervises subordinate clerical and secretarial staff.

Performs related work as required.

KNOWLEDGE ABILITIES AND SKILLS

Thorough knowledge of modern office practices and parliamentary procedures.

Thorough knowledge of the practices and procedures of document control, minutes preparation, and records retention.

Thorough knowledge of secretarial procedures including word processing, correspondence preparation, filing systems, business English, computers, recording equipment, and microfilm retrieval techniques.

Thorough knowledge of property tax issues and relief procedures granted by the Florida Statutes.

Considerable knowledge of the rules, regulations, procedures, and functions of the County Records Divisions and the organizational structure of county government.

Ability to carry out complex oral and written instructions.

Ability to exercise judgement and discretion in applying and interpreting policies and procedures.

Ability to effectively operate assorted office machines, computers, and equipment.

Ability to supervise the work of subordinate clerical employees in a manner conducive to full performance and high morale.

Ability to communicate effectively both orally and in writing.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, or political affiliation.

DESIRABLE EXPERIENCE AND TRAINING

Graduation from an accredited four year college or university with major course work in public or business administration, english, journalism or related field; thorough experience in public record/document control, including considerable supervisory and administrative experience; or any equivalent combination of training and experience.

NECESSARY SPECIAL REQUIREMENTS

Must be registered as a Notary Public by the State of Florida.

GENERAL INFORMATION

Bargaining: Unrepresented
FLSA Status: Exempt
Code of Ethics
Certification: No
Work Locations: County Records
Class Spec. Estab./Revised: E6/95


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