NATURE OF WORK
This is highly complex and varied administrative work providing professional level assistance directly to the County Records Director.
Work involves the application of professional level principles and practices in the solution of complex technical, administrative or legal problems. Work also involves continuous exposure to unusual pressure in performing the duties of the position.
Work includes planning, developing, analyzing, evaluating, advising and improving various management control systems, programs and policies, work methods and procedures for the recording of documents into the Official Records. Employee may analyze and evaluate major segments of the recording office and, based on study findings, develop recommendations and advice to management for the purpose of improving the effectiveness and efficiency of programs and operations management. Employee is required to exercise extensive initiative and independent judgment in coordinating operations. Work involves the application of specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with divisional and departmental rules, regulations, procedures and ordinances. Supervision may be exercised over employees. Work is reviewed through conferences, observation, reports submitted, and program achievements.
This classification is distinguished from Assistant Recording Manager by the additional experience required by supervisory responsibility, by the complexity of the work, and by the over-all required comprehension of the complete Official Records recording and search operations.
Identifies problems or factors inhibiting the effective accomplishment of divisional and departmental goals and objectives; determines requirements and scope of necessary study in light of objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; assists or takes the lead in implementation of recommendations.
Coordinates and administers the budget of a large section within a division.
Develops and interprets administrative policies for recording and searching the Official Records; develops and enforces instructions, policy and procedural decisions; acts for superior with broad discretion; routinely represents the superior at conferences and meetings, including contacts with outside agencies.
Studies actual and potential problems and develops appropriate solutions.
Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions.
Supervises and evaluates conduct of fact-finding interviews and operational observations; consults with and explains to management recommendations made for changes in work operations, workflow, and other key actions proposed.
Prepares drafts of rules and regulations pertinent to the recording and search sections of CountyRecords.
Prepares a variety of written documents including study plans, special and regular reports, systems and organizational analyses and work flow charts.
Supervises and participates in the formulation, preparation and control of the divisional budget.
May be assigned to direct various phases of divisional administrative operations.
Performs related work as required.
KNOWLEDGE, ABILITIES AND SKILLS
Thorough knowledge of the principles and practices of an Official Records recording and search office, management, personnel and financial administration in the operation of a complex division.
Thorough knowledge of the standard practices in the fields of local government, personnel management, budgeting, and accounting.
Thorough knowledge of modern office practices and procedures and automated systems using imaging and computer equipment.
Ability to identify management problems and propose solutions.
Ability to gather and analyze data and draw conclusions.
Ability to plan, direct, and coordinate the work of professional, paraprofessional and clerical personnel when required by work assignments.
Ability to prepare detailed written reports and procedures.
Ability to express ideas effectively both orally and in writing.
Ability to use the techniques and methods of administrative analysis and process improvement.
Ability to select and/or devise analytical techniques and methods suited to the solution of management problems.
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of BrowardCounty's Ethics and Conflict of Interest policies.
Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation.
REQUIRED EXPERIENCE AND TRAINING
Bachelor’s degree from an accredited college or university with major course work in public or business administration or para-legal; six (6) years of supervisory experience in a complex recording office; or any equivalent combination of relevant training and experience.
Bargaining Unit: Unrepresented
FLSA Status: Exempt
Code of Ethics Certification: No
Class Spec. Estab ./Revised: E2/05