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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:U0705

PORT EVERGLADES BOOKKEEPER

NATURE OF WORK

This is responsible specialized bookkeeping and accounting work involving a variety of bookkeeping operations.

Work involves processing all required documents work for accounts payable; maintaining advance copies of purchase orders for goods and services ordered by the Port staff; maintaining copies of vendor invoices awaiting processing for payment; matching purchase orders, vendor invoices and receiving reports. Work also involves preparing matched documents for computerized input; receiving and processing check requests in accordance with established procedures; and acting as a cash receipt agent for the Port. Preparing employee requisitions and purchase requisitions; controlling and disbursing petty cash funds and preparing reimbursement requests and receipts; maintaining records on delinquent accounts receivable referred to the Port Attorney; compiling figures and preparing reports.

ILLUSTRATIVE TASKS

Proofreads and verifies mathematical accuracy of vendor payments application.

Prepares computerized spreadsheets to control large construction contract draws and retainages.

Enters data and creates documents into the County financial system for accounts payable processing and payments.

Prepares vouchers for vendor payments and maintains files of completed vendor payments applications and receivers for goods and services.

Assembles and forwards construction contract payment documents for check issuance to vendors and follows-up on the payment status.

Secures copies of vendor payments and assures adequacy of supporting documentation for submission to grantor agencies as part grant reimbursement requests.

Interfaces with contract administrators to ensure contract compliance regarding payment processing issues and verifies fees charged, services performed, mathematical accuracy, to insure vendor payment requests are in compliance with contract requirements.

Reviews purchase orders, purchase requisitions, and contracts for payments, and prepares direct payments vouchers.

Reviews travel documents for compliance with County policies and processes travel reimbursements.

Collects, sorts, classifies and analyzes expenses incurred and prepares quarterly reports.

Prepares tangible property asset records.

Responsible for entering records into the LGFS and the Port's customized accounts receivable system simultaneously which produces a Cash Receipt Register Report and Accounts Receivable Cash Receipt Report for all cash transaction for the Port on a daily basis. Responsible for proofreading and verifying these reports. Aging reports are produced for customers. These reports are verified and interpreted fro customers and/or port personnel.

Responsible for input to customized accounts receivable subsystem that is queried for account reconciliations and statistical purposes for financial reporting.

Analyze customers account for adjustments before processing finance charges, statements and month-end closing reports.

Prepare analyses of customers accounts.

Journal Entries are prepared daily for updating LGFS.

Cash Receipts, Edits and Journal Entries are filed, boxed and stored with ability to retrieve records quickly for audit purposes.

Cash Receipts and Journal Entries are copied and forwarded to Revenue Collection for action.

Responsible for maintaining spreadsheets for franchises.

Maintains petty cash fund, disburses cash, assign appropriate account numbers, control receipts and prepares reimbursement records when necessary.

Prepares refund and overpayment request requisitions and corresponding customer reports to maintain customer account balance which requires daily monitoring LGFS for payments.

Compose memos and letters as documentation records for account status and return of unacceptable payments in compliance with Port policy.

Maintain customers files.

Performs related work as required

KNOWLEDGE, ABILITIES AND SKILLS



Considerable knowledge of governmental accounting and bookkeeping practices and procedures.

Considerable knowledge related to accounts payable and/or accounts receivable accounting methods and procedures.

Knowledge of personal computer to include word processing and spreadsheet programs.

Ability to proofread documents and verify mathematical accuracy of data.

Ability to interpret and apply laws and regulations pertaining to the financial records maintained.

Ability to present information clearly and concisely in oral and written form.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation.

DESIRABLE EXPERIENCE AND TRAINING

Graduation from high school, including or supplemented by course work in bookkeeping or accounting; three (3) years progressively responsible experience in accounts payable and/or accounts receivable processing, which must have included the use of personal computers; or any equivalent combination of training and experience.

GENERAL INFORMATION

Bargaining Unit: Federation Non-Supervisory

FLSA Status: Non-Exempt

Code of Ethics

Certification: No

Work Locations: Port Everglades Department

Class Spec Estab./Revised: E11/94 R7/01

 


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