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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:W0037

LEGAL SECRETARY II

NATURE OF WORK

This is advanced specialized secretarial and clerical work in the performance of secretarial duties.

Work involves providing advanced secretarial and clerical services to senior members of the professional legal staff in a County department/division. Work involves maintaining case dockets, completing legal forms, scheduling hearings and trials, and preparing case files. Work requires advanced knowledge of legal terms and the ability to recognize complex legal problems encountered by the various County departments. Independent judgment and initiative are exercised in relieving professional legal staff of routine matters. General supervision is received from a senior member of the professional legal staff. Work is subject to review upon completion for adherence to established policies, procedures and results obtained.

DISTINGUISHING CHARACTERISTICS

This classification is distinguished from a Legal Secretary I by greater experience requirements and by the supervision from senior-level legal staff.

ILLUSTRATIVE TASKS

Serves as legal secretary to senior members of the professional legal staff in a County department/division.

Prepares case files and maintains docket sheets on pending litigation; schedules hearings and trials and notifies necessary parties; maintains daily electronic calendar for professional legal staff.

Prepares and completes legal notices, acknowledgments, affidavits, summonses, subpoenas, and other legal forms and documents using word processing on a personal computer.

Researches and compiles data for completion of legal forms and documents including on-line legal research.

Reviews abstracts, deeds, and miscellaneous basic legal documents to ascertain accuracy and conformance to established policies and standards.

Receives, screens and routes incoming mail, telephone calls and personal callers; composes simple replies to non-legal inquiries using a personal computer.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Considerable knowledge of legal secretarial practices and procedures, legal terminology, business English, and commercial arithmetic.

Considerable knowledge of the Florida court system and the Florida Rules of Civil Procedure.

Considerable knowledge of personal computers and work processing.

Considerable knowledge of basic legal forms and documents.

Ability to take and transcribe dictation tapes into word processing software at a high rate of speed and accuracy.

Ability to organize legal data received from professional legal staff and other departments.

Ability to express ideas clearly and to communicate effectively, orally and in writing.

Ability to operate an electronic typewriter and a personal computer accurately at a rapid rate of speed

Ability to search for and compile data from files and other sources applicable to topic of concern.

Ability to make minor administrative decisions in accordance with office procedures, ordinances, and departmental rules.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.

REQUIRED EXPERIENCE AND TRAINING

Training in typing, and secretarial practices; four (4) years experience in legal secretarial/clerical work including word processing and personal computers.

GENERAL INFORMATION

Bargaining Unit: White Collar
FLSA Status: Non-exempt
Code of Ethics
Certification: No
Class Spec. Estab./Revised: E12/77 R6/14

 


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