SUMMARY:  Under limited supervision, performs a variety of senior level office support work involving the use of a personal computer and other office equipment, with possible lead worker or supervisory responsibility, or independent clerical work of comparable responsibility.

DISTINGUISHING CHARACTERISTICS:  This classification is distinguished from an Office Support Specialist by the advanced level assignments, greater experience requirements, and by the possible leadworker and/or supervisory responsibility.

TASKS :

·         Interacts with public, County staff, or vendors in order to obtain goods/services, assist them in using agency or postal delivery services, equipment, programs, and/or facilities, collect fees, answer questions, identify their service needs or locate missing materials.

·         Prepares a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff and/or the public.

·         Processes requests for agency materials/information received by phone, fax, email, or in person in order to provide patrons with requested materials/information.

·         Files a variety of correspondence, documents, requests received, and other forms/materials in order to provide documentation of activities and comply with agency/State records management, and agency operating policies and procedures.

·         Updates/maintains a variety of databases/spreadsheets in order to facilitate information recording, storage, and retrieval and/or to track activity/volume of work.

·         Maintains adequate amounts of a variety of supplies, materials and equipment in order to ensure availability of items needed for efficient operation.

·         Reviews time cards, leave requests, and related documents in order to ensure employees are paid correctly and leave balances are accurate.

·         Sets up a variety of manual and/or electronic files in order to facilitate case or work management and tracking and facilitate storage and retrieval of information.

·         Trains staff in the use of a variety of office equipment and activities in order to ensure that employees use the equipment properly and complete assignments correctly.

·         Resolves day-to-day operating problems/issues in order to maximize the efficiency/effectiveness of office operation and/or service provided.

·          Retrieves information/summary reports from a variety of databases/spreadsheets in order to facilitate data/trend analysis, and/or provide data/information to staff, County officials, and/or the public .

·         Tracks employee performance evaluations.

·         Develops/revises office/agency procedures manual in order to clarify operating policies and procedures for staff and ensure proper procedures are followed.

·         Performs related work as required.

·         Knowledge of procedures for operating various office equipment, including personal computers.

·         Knowledge of standard formats used for a variety of correspondence, notices, schedules, and related materials.

·         Knowledge of English spelling and grammar.

·         Ability to operate a personal computer to prepare a variety of correspondence, notices, schedules, and related materials and/or record hearings using a variety of software/applications.

·         Ability to enter data into a variety of spreadsheet/database applications.

·         Ability to perform basic mathematical calculations involving addition, subtraction, multiplication and/or division.

·         Ability to read names, account numbers, amounts and related information on a variety of documents.

·         Ability to sort/file materials alphabetically, chronologically, and numerically.

·         Ability to keyboard.

·         Ability to prioritize work activities.

·         Ability to work effectively in high stress situations.

·         Ability to work with minimal supervision.

·         Ability to operate a variety of standard office equipment.

·         Ability to use a variety of office software applications, including browsers, word processing, database, spreadsheet, and/or presentation applications to prepare a variety of documents, forms, and/or related materials. 

·         Ability to compose letters, memos, and related documents covering a variety of routine work related topics.

·         Ability to explain/demonstrate procedures for performing a variety of work activities.

·         Ability to learn/perform a variety of work activities in assigned agency.

·         Ability to operate a multi-line phone console.

·         Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation.

·         Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County =s Ethics and Conflict of Interest policies.

·         Skill in verifying that a variety of forms/documents received have necessary information in appropriate locations with less than 5% error rate.

·         Skill in entering daily, weekly and monthly totals into log sheets or computer program with no errors.

·         Skill in entering data into computer with less than 5% error rate. 

KNOWLEDGE, ABILITIES AND SKILLS – NOT REQUIRED AT TIME OF HIRE BUT EXPECTED TO BE DEVELOPED ON THE JOB :  (The following Knowledges, Abilities, and/or Skills listed below, although considered to be required in order to perform the work of this job title, are not required at time of hire .)

·         Knowledge of the general operating policies and procedures of the assigned agency.

·         Knowledge of types and locations of various materials and services within the assigned agency or facility.

·         Knowledge of policies and procedures for processing incoming/outgoing inter-office mail.

·         Knowledge of established customer service policies, procedures, and techniques.

·         Knowledge of procedures for ordering supplies, equipment, and materials.

·         Ability to understand, follow, and explain a variety of agency/County policies and procedures.

REQUIRED TRAINING AND EXPERIENCE :  Successful completion of job related tests. Four (4) years experience in general office support work desired.

Bargaining Unit:           White Collar                           

FLSA Status:               Non-Exempt

Class Spec Established/Revised: E06/2004  R03/2012