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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:W0309

RECORDS MANAGEMENT TECHNICIAN II

NATURE OF WORK

This is specialized technical work in capturing, checking, correcting, and maintaining the accuracy of data and reports, and limited supervisory work in the receipt, storage, retention, retrieval, and disposition of records in a large, high volume records center.

Work involves the processing of permanent, long term, short term, and vital records in all media forms, including the scanning or filming of records and management of records in a digital format. Work also involves heavy manual lifting. Work requires the use of initiative and judgment in cooperating with all county agencies to provide a complete and efficient method of information management, retention, and retrieval requirements. Work includes assisting in the supervision of subordinate personnel. Work is reviewed for compliance with records management procedures, compliance with State statutes, Federal laws, and the efficient operation of the Records Center.

DISTINGUISHING CHARACTERISTICS

This classification is distinguished from Records Management Technician I by the greater experience required, and by limited supervisory responsibilities.

ILLUSTRATIVE TASKS

Retrieves requested boxes, or files and documents for all county agencies; performs look-ups in the computer database to get box locators; generates routing reports from the database to a printer; performs retrieval scanning procedures using a bar code scanner.

Receives retrieval requests for records by mail and facsimile; screens requests to insure that information and confidential files are released only to authorized persons.

Through the operation of a computer keyboard, converts input data from source documents to electronic format.

Through the operation of a microfilm camera, computer keyboard, and/or document scanner, scans, checks image quality, and indexes digital images of archived records.

Assists in planning, training, and assigning work to subordinate personnel and is in charge of the Records Center in the absence of the supervisor.

Receives and checks boxes of records against transmittal lists to insure completeness, accuracy; and compliance with regulations; notifies supervisor of missing records; enters data from transmittals into computer database; produces audit reports to insure database accuracy; files source documents.

Assists in systematic records destruction in accordance with authorized retention schedules.

Produces bar code labels, applies appropriate labels on boxes, and scans boxes to available locators.

Maintains cleanliness of work areas.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of Records Center methods and procedures.

Knowledge of County and State records management guidelines.

Knowledge of media storage requirements.

Knowledge of the operation of data entry keyboards and bar code scanners.

Knowledge of the operation of document scanners and internet browsers.

Knowledge of methods, equipment and procedures used in the recording and control of data.

Ability to understand, communicate, and follow written and oral instructions.

Ability to make computations, maintain records and documentation, and prepare reports.

Ability to operate electric scissor lifts, electric pallet jacks, and hand trucks.

Ability to perform heavy manual work in lifting and moving record boxes.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation or sexual orientation.

REQUIRED EXPERIENCE AND TRAINING

Graduation from high school; two (2) years experience in records management and storage methods, and in the operation of data entry and bar code scanning equipment; or any equivalent combination of relevant training and experience.

GENERAL INFORMATION

Bargaining Unit: White Collar

FLSA Status: Non-exempt

Code of Ethics

Certification: No

Work Locations: County Records

Class Spec. Estab./Revised: E1/91 R3/04


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