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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:Z0049

COUNTY ADMINISTRATOR'S AIDE

NATURE OF WORK

This is highly responsible executive secretarial work involving delegated administrative duties for the County Administrator.

Work involves performing difficult secretarial work and administrative duties to relieve the County Administrator of operational details. Work includes independently preparing correspondence, using word processing on a personal computer for detailed reports, documents, and correspondence. Work also includes considerable public contact in giving information and receiving complaints. Considerable tact and courtesy are required in public contact work. The employee must exercise independent judgement and initiative in completing assignments and in resolving minor office operational problems. Work is performed under general supervision. Assignments are received through conferences and written instructions, and work is reviewed by observation of results achieved.

ILLUSTRATIVE TASKS

Prepares agenda for office, board, or commission meetings; handles mechanics of planning major meetings; attends meetings and follows through on matters requiring correspondence.

Gathers source materials for articles or speeches and assists superior in drafting, proofreading, and signing letters, confidential papers, speeches and articles.

Proofreads typewritten material for accuracy.

Reviews incoming mail; refers important correspondence to superior or appropriate staff member; holds specially assigned correspondence and independently prepares appropriate replies; takes and transcribes dictation from superior.

Prepares routine correspondence for the County Administrator.

Meets general public, officials of governmental organizations on all levels, reporters and others; gives out information pertaining to County procedures and policies; makes appointments; processes confidential matters; refers questions to appropriate official in absence of superior.

Files office correspondence and records, determining proper distribution and disposition of notices, memoranda, directives, and related materials.

Collects information and compiles reports on activities as requested by superior.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Thorough knowledge of secretarial procedures and practices including correspondence preparation, filing systems, office machine operation, business English, and commercial arithmetic.

Ability to deal with people in a tactful and effective manner and to use judgment and discretion in disseminating information.

Ability to operate both a personal computer and electric typewriter at an accurate and rapid rate of speed.

Ability to perform assignments on the basis of general outlines or directions without specific instructions as to details and to perform continuing assignments independently.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation or sexual orientation.

Ability to communicate effectively, both orally and in writing.

REQUIRED EXPERIENCE AND TRAINING

Graduation from high school; six (6) years experience in secretarial and clerical work with some administrative responsibilities; or any equivalent combination of relevant training and experience.

GENERAL INFORMATION

Bargaining Unit: Unrepresented

FLSA Status: Exempt

Code of Ethics

Certification: No

Work Location: County Administration

Class Spec. Estab./Revised: E1/91 R10/00


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