Class Code: 02352
ASSISTANT DIRECTOR OF COUNTY RECORDS
NATURE OF WORK
This is responsible professional and administrative work assisting in the management and operational functions of the County Records Division.
Work involves assisting the division director in planning, directing and coordinating record management activities. Position incumbent serves as the acting director in the absence of the division director. Employee in this class supervises professional and administrative subordinates involved in divisional operations. Assignments are received from the division director in the form of broad instructions or general program objectives. Work is performed with considerable independent judgment within established policies and procedures. Performance is reviewed periodically through conferences and written reports.
ILLUSTRATIVE TASKS
Assists division director in developing and implementing divisional policies, procedures, and programs; makes policy recommendations; develops program goals and objectives.
Plans, directs and supervises the activities of professional and administrative staff, participating in the critical modernization/computerization projects within the Records Division.
Coordinates divisional budgets, purchasing, personnel, and record keeping activities.
Participates in the preparation of comprehensive reports and special projects.
Makes budgetary recommendations and assists in the preparation of the division budget.
Confers with county officials, contractors, vendors, civic leaders and the general public regarding divisional operations;
addresses public groups, attends professional meetings.
Serves as acting director in absence of the director.
Performs related work as required.
KNOWLEDGE, ABILITIES AND SKILLS
Thorough knowledge of the current principles, practices, and procedures of records management, Florida statutes relating to taxation of official records, and methods of access to records.
Thorough knowledge of information/data processing concepts, techniques and processes.
Considerable knowledge of the applicable laws, regulations and procedures related to official and public records.
Considerable knowledge of the principles of supervision, organization and administration.
Considerable knowledge of budget preparation and administration.
Ability to plan, direct and supervise division operations and activities.
Ability to analyze facts and exercise sound judgment in decision making.
Ability to communicate effectively, orally and in writing.
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.
Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation.
DESIRABLE EXPERIENCE AND TRAINING
Graduation from an accredited four year college or university with major course work in public or business administration; thorough progressively responsible experience in records management, including experience in the supervisory and administrative aspects of the work; or any equivalent combination of training and experience.
GENERAL INFORMATION
Bargaining Unit: Unrepresented
FLSA Status: Exempt
Code of Ethics
Certification:
Yes
Work Locations: County Records
Class Spec Estab./Revised: E1/91
R4/97