Class Code: 08033
ASSISTANT DIRECTOR OF FAMILY SUCCESS
ADMINISTRATION
NATURE OF WORK
This is responsible
professional and administrative work assisting the Division Director in
planning, organizing, and directing of the activities of the Family Success
Administration Division which has offices located throughout the County.
Work involves
responsibility for assisting the Division Director in the administration and
implementation of programs and services provided directly by the Division and
coordination of programs and services associated with the activities of the
Division that are provided indirectly by non-profit or other agencies contracted
by the County.
The incumbent
assists the Director and advises on the formation of Division policies and procedures
pertaining to programs and services and develops and maintains working
relationships with county agencies, state agencies and other funders of social
and/or human services and non-profit agencies. Incumbent also supervises
administrative and other subordinate staff involved in divisional operations as
assigned.
Responsibilities
require a thorough knowledge of local, county, state and federal human service
and social service structures, policies and procedures. Work includes
meaningful communications and working relationships with County staff, communities,
and other public and private organizations. Work is performed with considerable
independence with assignments received from the Division Director in both
specific and general terms with latitude for determining methods and
procedures. Performance is reviewed periodically through conferences and
written reports.
ILLUSTRATIVE
TASKS
(Presented in no
particular order).
Acts for the
Director in his/her absence.
Assists in
developing and implementing divisional policies and procedures.
Assists in
developing formal collaborative agreements with local not‑for‑profit
organizations and other local, state and federal agencies involved with
children and families.
Assists in developing,
implementing, and maintaining strategic, fiscal, and capital improvement plans
for the Division.
Assists in directing
the administrative operations of the Division.
Assists in formal
accreditation activities, working with agency management and staff to prepare
for accreditation surveys and with accreditation staff, such as JCAHO, in the
conduct of surveys, as required. Assists
in ongoing systematic monitoring for compliance with accreditation or other
standards as appropriate to the area of assignment.
Assists in planning,
implementing, and coordinating Division programs and in developing program
goals and objectives.
Assists in preparing
Division program and operating budgets and coordinates administration of divisional
budgets, purchasing, personnel, contracts, grants and record keeping
activities; recommends and implements organizational and administrative change.
Attends conferences
and public and professional meetings.
Directs and
supervises professional and administrative staff as assigned.
Makes recommendations
for policies related to the general welfare of children and families living in
Manages the
contracting section of the Division including supervising administrative staff
responsible for contract management of County funding awarded to local
not-for-profit organizations, other local agencies, and government
organizations selected through a competitive bid process. These activities
include agenda development, contract negotiation, contract development, record
keeping, corrective action plan development and technical assistance.
Participates at the
community level in the on-going development and implementation of a
coordinated, unified, system-wide strategic plan to meet the needs of children
and families living in the County.
Reviews existing service programs in relationship to needs and
recommends changes.
Represents the
County on community boards or committees as required; participates in local and
statewide meetings. Assists in staff-support activities associated with
appointed boards, as required.
Seeks out and
develops new alternatives for programming and financial resources, for instance
by developing grant applications on behalf of County or in collaboration with
other local social or human service entities, etc.
Supervises and
directs activities associated with quality assurance and data management for
on-going evaluation of performance and outcomes attainment for division
programs, contracts and grants.
Performs related
work as required.
KNOWLEDGE,
ABILITIES AND SKILLS
(Presented in no
particular order).
Thorough knowledge
of the principles of management and their application to the administration of
governmental affairs.
Thorough knowledge
of the principles and practices of public administration and methods of
providing human service programs.
Thorough knowledge
of the principles and practices of administering the provision of services to
children and families.
Considerable
knowledge of the funding process in a public sector environment as related to
budgeting, cost accounting, financial planning and management.
Considerable
knowledge of the applicable laws, regulations and procedures related to social
or human service programs.
Knowledge of
accreditation procedures and standards, such as JCAHO, and federal
confidentiality laws and HIPAA.
Ability to analyze
facts and exercise sound judgment in decision making.
Ability to carry out
complex oral and written instructions.
Ability to exercise
judgment and discretion in applying and interpreting County, Department and
Division policies and procedures.
Ability to express
ideas effectively, both orally and in writing.
Ability to initiate
and implement administrative programs and procedures and to evaluate their effectiveness.
Ability to plan and
assign staff work and evaluate performance.
Ability to plan,
direct and supervise Division operations and activities.
Ability to prepare
complex narrative and technical reports using computer based office automation
software.
Ability to supervise
staff in a manner conducive to high morale and productivity.
Ability to serve the
public and fellow employees with honesty and integrity in full accord with the
letter and spirit of Broward County's Code of Ethics and Conflict of Interest
policies.
Ability to establish
and maintain effective working relationships with the general public,
co-workers, elected and appointed officials and members of diverse cultural and
linguistic backgrounds, regardless of race, color, religion, age, gender,
ethnicity, disability, sexual orientation, marital status or political
affiliation.
REQUIRED
EXPERIENCE AND TRAINING
Graduation from an
accredited college or university with major course work in the social sciences,
public or business administration, or other field closely related to this
assignment; six (6) years of progressively responsible administrative
experience in the provision of services to children and families, including two
(2) years experience in the supervisory aspects of the work; or any equivalent
combination of relevant training and experience.
GENERAL
INFORMATION
Bargaining
Unit: Unrepresented
FLSA
Status: Exempt
Code
of Ethics Certification: Yes
Class
Spec. Estab/Revised: E10/96; R10/02; R08/05