Class Code: 02422
CONSTRUCTION MANAGEMENT ADMINISTRATOR
NATURE OF WORK
This is highly responsible professional,
supervisory and administrative work in planning, coordinating and reporting
activities as they relate to capital construction projects for the Public Works
Department.
Works involves the development and
administration of internal policies and procedures for Project Managers in the
Public Works Department for managing/monitoring construction projects. Work
includes assisting in the development of audit controls to ensure cost
effective and cost efficient methods of managing construction projects. Work
also includes analyzing, coordinating and tracking data regarding capital
construction projects for reporting to the Board of County Commissioners and
other Department Heads. Employees in this class supervise professional and
clerical subordinates engaged in processing, tracking and reporting of
information and documents pertaining to construction projects, change orders,
consultant agreement amendments, Minority and Women Business Enterprise program
(M/WBE) participation on contracts
under the purview of the Department, and usage of annual
open-ended contracts. Work is reviewed through conferences, written reports and
observation of results obtained.
ILLUSTRATIVE TASKS
·
Coordinates, plans and manages activities as they relate to
Public Works capital construction projects.
·
Manages the
database system (Project Management Information System) to track and prepare
reports for capital construction projects for the Public Works Department and
Community Services Department.
·
Coordinates and
prepares reports on current change order status for capital construction
projects.
·
Coordinates and prepares reports regarding
M/WBE participation on County contracts.
·
Plans and
develops internal policies and procedures as they relate to the Project
Management Information System.
·
Plans,
coordinates and implements training for Project Managers and support staff on
the Project Management Information System.
·
Coordinates and
administers the annual budget which includes review and approval of all
procurement; may prepare the annual operating budget; monitors and approves
reallocations of funds to these budgets.
·
Acts
as liaison to construction contractors and consultants.
·
Assists in the
preparation and maintenance of those sections of the Internal Control Handbook
and numbered procedure memoranda applicable to the administration and
management of construction projects.
·
Assists
in resolving disagreements between Project Managers, consultants and
contractors and other County agencies that impact the timely and economic
completion of capital construction projects.
·
Responds to
requests for assistance and provides guidance on contractual matters for
Project Managers and Construction Management Specialists who oversee Public
Works capital projects.
·
Coordinates and
administers the approval procedure for construction contract change orders, amendments ,authorizations, and concurrence memos
regarding M/WBE status for same.
·
Coordinates
preparation and submittal of the Monthly Construction Status Report.
·
Researches and
analyzes data and prepares management reports and recommendations on procedures
related to construction contract change orders and consultant agreement
amendments and M/WBE
participation in order to monitor and streamline the process.
·
Researches, produces, assembles and presents training programs and materials
concerning project management procedures that focus on improving
accountability.
·
Performs
related work as required.
KNOWLEDGE, ABILITIES AND SKILLS
·
Thorough
knowledge of the principles and practices of project management and
construction contracting.
·
Thorough
knowledge of the principles of management, organization and administration.
·
Thorough
knowledge of the standard practices in the field of local government.
·
Knowledge of the County Procurement Code and
Internal Control Handbook requirements for contracting capital construction
projects.
·
Knowledge of federal, state, and local laws
developments, policies and guidelines in the field of small business
enterprise.
·
Knowledge and
experience in the applications of accounting principles and practices.
·
Knowledge
of computer software utilized in producing reports.
·
Ability to
gather, analyze data, and
prepare written reports on findings.
·
Ability
to express ideas effectively both orally and in writing.
·
Ability
to plan, direct and coordinate the work of professional, paraprofessional and
clerical personnel.
·
Ability
to identify management problems and propose solutions.
·
Ability
to analyze facts and exercise sound judgement in decision making.
·
Ability to plan,
organize and coordinate work in situations where numerous diverse demands are
involved.
·
Ability
to work independently.
- Ability to serve the public and fellow employees with honesty and
integrity in full accord with the letter and spirit of
- Ability to establish and maintain effective working relationships
with the general public, co-workers, elected and appointed officials and
members of diverse cultural and linguistic backgrounds, regardless of
race, color, religion, age, gender, ethnicity, disability, sexual
orientation, marital status or political affiliation.
REQUIRED EXPERIENCE AND TRAINING
Graduation from an accredited four year college
or university with major course work in public or business administration or
related field; six (6) years experience in contracting for capital construction
projects including high level supervisory experience; or any equivalent
combination of relevant training and
experience.
GENERAL INFORMATION
Bargaining Unit: Unrepresented
FLSA Status: Exempt
Code of Ethics: No
Work Location: Office
of Project Management and Construction
Class Spec Estab./Revised:
E12/1995 R01/2005