Class Code: 00042
ADMINISTRATIVE COORDINATOR I
SUMMARY: Under
general supervision, performs a variety of administrative support and/or
supervisory/unit coordination work.
TASKS:
·
Resolves a
variety of problems/issues from staff and/or the public in order to maximize the
efficiency/effectiveness of office operation and/or service provided.
·
Interacts with
the public, County staff/officials, business people, media personnel,
officials/staff from other governmental entities, or vendors in order to obtain
goods/services, assist them in using Department services, equipment, programs,
resources, and/or facilities, collect fees, answer questions, or identify their
service needs.
·
Composes/prepares
a variety of correspondence, notifications, applications, forms, reports, and
related documents in order to communicate information/requests to staff,
County/State/Federal officials, and/or the public.
·
Develops/revises/implements
policies/procedures for office/unit in order to facilitate efficient/effective
unit operation, clarify operating policies/procedures for staff and ensure
proper procedures are followed.
·
Monitors budget
expenditures in order to ensure funds are available in appropriate accounts to
purchase required supplies, materials, and equipment.
·
Instructs/trains
County staff in a variety of policies/procedures/practices, and/or
software/equipment use in order to ensure that employees complete assignments
correctly/efficiently.
·
Reviews time
cards, leave requests, and related documents in order to ensure employees are
paid correctly and leave balances are accurate.
·
Creates a
variety of databases/spreadsheets in order to capture/manipulate data and/or
facilitate preparation of a variety of summary/statistical reports.
·
Reviews unit
paperwork (purchase
·
Updates/maintains
a variety of databases/spreadsheets in order to facilitate information
recording, storage, and retrieval and/or to track activity/volume of work.
·
Proofreads/copy
edits correspondence, contracts, printouts, summary reports, meeting agendas,
or on screen data in order to identify data entry errors.
·
Evaluates
employee performance in order to identify training needs, determine performance
strengths and weaknesses, and to ensure the job is being done correctly.
·
Follows-up a
variety of special assignments, projects, and related matters in order to
ensure assignments, projects, etc. are completed in a timely manner and/or by
established deadline.
·
Performs related
work as required.
KNOWLEDGE, ABILITIES AND SKILLS – REQUIRED AT TIME OF
HIRE:
(Applicants
are expected to possess the required Knowledges, Abilities, and/or Skills listed
below prior to being hired for positions in this job title.)
·
Knowledge of procedures for operating various
office equipment, including personal computers.
·
Knowledge of English spelling, grammar, and
punctuation.
·
Knowledge of general budget preparation/projection
procedures and practices.
·
Ability to prioritize work activities for self
and/or subordinates.
·
Ability to work with limited supervision.
·
Ability to multi-task.
·
Ability to operate a personal computer to prepare a
variety of correspondence, notices, schedules, reports, and related materials
using a variety of software/applications.
·
Ability to work effectively in high stress
situations.
·
Ability to use a variety of office software
applications, including browsers, word processing, database, spreadsheet,
and/or presentation applications to prepare a variety of documents, forms,
and/or related materials.
·
Ability to analyze problems and identify possible
solutions.
·
Ability to use a variety of spreadsheet/database
applications to compile summary statistics.
·
Ability to read and understand data/information
from a variety of computer spreadsheets, printouts, or related documents.
·
Ability to identify errors in account numbers,
dates, amounts or related information.
·
Ability to compose letters, memos, reports, and
related documents covering a variety of routine work related topics.
·
Ability to evaluate data/information and make
decisions in accordance with established policies, procedures, and guidelines.
- Ability to serve the public and fellow employees
with honesty and integrity in full accord with the letter and spirit of
- Ability to establish and maintain effective
working relationships with the general public, co-workers, elected and
appointed officials and members of diverse cultural and linguistic
backgrounds, regardless of race, color, religion, age, gender, ethnicity,
disability, sexual orientation, marital status or political affiliation.
KNOWLEDGE, ABILITIES AND SKILLS – NOT REQUIRED AT
TIME OF HIRE BUT EXPECTED TO BE DEVELOPED ON THE JOB:
(The Knowledges, Abilities, and/or Skills
listed below, although considered to be necessary in order to perform the work
of this job title, are not required at time of hire.)
·
Knowledge of the general operating policies and
procedures of the assigned
·
Knowledge of established customer service policies,
procedures, and techniques.
·
Ability to understand, follow, and explain a
variety of
·
Ability to learn/perform a variety of work
activities in assigned Department.
·
Ability to enter data into a variety of
spreadsheet/database applications.
DESIRABLE TRAINING AND EXPERIENCE:
Graduation
from high school; three (3) years full time administrative support, office
management, or closely related work; or any equivalent combination of training
and experience.
GENERAL
INFORMATION:
Bargaining Unit: Government
Supervisors Association – (Professional Unit)
FLSA Status: Non-Exempt
Code of Ethics
Certification: No
Class Spec.Estab./Revised:
E 05/1994 R 06/2004