Class
Code: 02354
CONTRACTS/GRANTS ADMINISTRATOR I
NATURE
OF WORK
This is limited
professional and administrative work assisting in initiating, coordinating
and/or administering assigned programs or projects involving public sector
procurements and/or contract, grant, or lease administration. Work may also involve monitoring or
evaluating compliance with the terms of a contract or grant which has
operational responsibilities of a limited scope and/or reviewing community
agency adherence to established standards.
Activities may also include monitoring or evaluating compliance with
established human service program outcomes and associated indicators.
Work involves development
of procurement solicitation documents, and/or initiating or coordinating,
monitoring and/or evaluating all activities of a contract, grant and/or lease
project which has operational responsibility of a limited scope and/or provides
a supplementary county service; assisting and making recommendations on matters
pertaining to grant writing, monitoring and fiscal management procedures as
well as serving as a liaison with other county, state, federal and community
agencies.
Work requires
some familiarity with the subject matter of the project but full technical
knowledge is not essential as specialists in the various aspects of the
operation are utilized for technical assistance. Employees in this class are
expected to initiate, coordinate and manage activities of assigned
procurements, contracts, grants or leases, and/or monitor or evaluate them with
some independence, although all major decisions are referred to an
administrative superior for advice and direction. Supervision is received
through conferences with an administrative superior and by adherence to
established policies and procedures.
ILLUSTRATIVE TASKS
Maintains
an assignment of a limited number of contracts for administration, monitoring
and/or evaluation activities.
May conduct
agency site visits to determine contractual compliance and efficacy of
contracted programs in performing required activities and achieving outcomes.
Generates
detailed contract related reports based on site visits and/or desk audits of
the programs using computer software applications.
Maintains
contract related data in hard copy and electronic formats.
Initiates and/or
coordinates and manages all activities of a contract, grant and/or lease
project which has operational responsibility of limited scope, a small-sized
budget, and which may provide a
supplemental county service.
Assumes project
responsibility for administering, monitoring and/or evaluating the activities
and operations of a contract, grant and/or lease project.
Assists in the
development of projects, programs, contracts, and grants and in the development
of monitoring and/or evaluation policies, procedures and schedules; may assist
in developing procurement or solicitation documents as well as in the review of
solicitation or procurement responses.
Assists
in researching and writing new grants.
Performs analysis
of grants, contracts, and/or leases; prepares statistical reports, project
reports, monitoring/ evaluation reports and related data using computer
software applications.
Monitors/evaluates
grants, contracts and/or leases.
Provides staff
assistance to an administrative superior, division or department head in
specially assigned areas of operation; assists and advises on matters
pertaining to contract, grant and/or lease project assigned.
Facilitates the
accomplishment of work through providing, obtaining and coordinating a variety
of services.
Provides
administrative liaison among various county operational and administrative
functions related to an assigned contract grant and/or lease; interprets and
explains policy regulations and operating procedures.
Performs
related work as required.
KNOWLEDGE, ABILITIES AND SKILLS
Some
knowledge of the principles of management, organization, and administration.
Some
knowledge of the standard practices in the fields of local government or public
procurement, budgeting and accounting.
Some knowledge of
contract and grant initiation administration.
Some
knowledge of best practices in the field of monitoring and evaluation of
contracts and grants.
Some knowledge of
modern office practices, systems and equipment.
Some
knowledge of the functions and operations of the unit to which assigned.
May
require knowledge of best practices in human service delivery models or best
practices as appropriate to the area of assignment.
Ability
to use a computer, particularly word processing and spreadsheet applications, at
basic level.
Ability
to plan, direct, and coordinate the work of co-workers as required by work
assignments.
Ability to
research best practice models for contract/grant administration, monitoring
and/or evaluation, and human services or other area specific to the area of
assignment.
Ability
to communicate effectively, both orally and in writing.
Ability
to serve the public and fellow employees with honesty and integrity in full
accord with the letter and spirit of
Ability to establish and
maintain effective working relationships with the general public, co-workers,
elected and appointed officials and members of diverse cultural and linguistic
backgrounds regardless of race, color, ethnicity, religion, age, gender,
disability, sexual orientation, marital status or political affiliation.
REQUIRED EXPERIENCE AND TRAINING
Bachelor’s degree
from an accredited four-year college or university with major course work in
public or business administration or field related to area of assignment; six
(6) months experience in a staff or administrative capacity initiating,
managing and/or monitoring contracts, grants and/or leases; or any equivalent
combination of relevant training and experience.
NECESSARY SPECIAL REQUIREMENT
Depending upon
area of assignment, incumbents may be required to possess a valid
GENERAL
INFORMATION
Bargaining
Unit: Government
Supervisors Association - (Professional Unit)
FLSA
Status: Non-exempt
Code
of Ethics
Certification:
No
Work
Locations: All
Divisions
Class
Spec. Estab./Revised: E5/94 R11/04