Class
code: 02356
CONTRACTS/GRANTS ADMINISTRATOR III
NATURE OF WORK
This is professional
and administrative work supervising or managing the initiation, coordination
and administration of specially assigned programs or projects involving public sector
procurements, and/or contract, grant, or lease administration. Work may also involve
monitoring or evaluating compliance with the terms of a contract or grant which
has operational responsibilities of a major scope or reviewing community agency adherence to established
standards. Activities may also include monitoring or evaluating compliance with
established human service or other program outcomes and associated indicators.
Work involves developing
procurement solicitation documents and/or initiating, coordinating, monitoring
and/or evaluating all activities of a contract, grant and/or lease project
which has operational responsibilities of a major scope; supervising professional
and clerical support personnel as assigned; assisting and making
recommendations on matters pertaining to grant writing, monitoring and fiscal
management through development of written procedures; and serving as a liaison
with other county, state, federal and community agencies.
Work requires
familiarity with the subject matter of the project and some technical knowledge
is essential as employees are utilized for technical assistance. Employees in this class are expected to
initiate, coordinate, and manage activities of assigned procurements,
contracts, grants, or leases and/or monitor or evaluate them and to supervise
assigned staff with considerable independence, although all major decisions are
referred to an administrative superior for advice and direction. Supervision is
received through conferences with an administrative superior and by adherence
to established policies and procedures. Work is reviewed through conferences,
reports and program achievements.
DISTINGUISHING CHARACTERISTICS
This classification
is distinguished from a Contract/Grants Administrator II by the increased responsibility
for considerable independence in initiating, managing, coordinating, monitoring
or evaluating several grants, contracts, or leases, as well as by the scope and
complexity of the grants, or contracts, or leases involved, and by the
increased supervisory duties associated with this position.
ILLUSTRATIVE TASKS
Initiates,
coordinates, manages, monitors and/or
evaluates all activities of assigned contracts, grants, and/or lease projects
which has operational responsibility of a major scope.
Typically
responsible for planning work assignments and supervising subordinate staff and
for evaluating their performance.
Assumes project or
lead-worker responsibility for administering, monitoring, or evaluating the
activities and operations of a contract, grant and/or lease project.
Assists in the
development of projects, programs, contracts and grants policies, procedures,
and schedules, and in the development of monitoring and evaluation policies,
procedures and schedules; may assist in preparing procurement or solicitation
documents related to the area of assignment and in reviewing response.
Performs analysis
of grants, contracts and/or leases; prepares statistical reports, project
reports, and/or monitoring or evaluation reports and related data using basic
office computer software applications, including spread sheets.
Prepares invoices
and other fiscal reports for outside funding agencies; reviews and approves
provider invoices for payment; reviews invoices approved by subordinate staff.
Monitors or evaluates
grants, contracts and/or leases. Generates detailed contract related reports,
using computer-based software applications including spread sheets.
Conducts site
visits or assists subordinate staff with site visits to observe and analyze the
administrative competence and contractual compliance of contracted agencies and
efficacy of contracted programs in performing required activities and achieving
outcomes; supervises the field work of subordinate staff, providing
professional guidance as needed.
Prepares detailed
contractual compliance evaluation reports based upon analysis of submitted
documents, field observations, and established standards, using computer based
software applications, including spread sheets.
Provides
technical assistance and trainings to assist contracted providers to achieve contractual
compliance and to improve administrative and programmatic competence.
Researches and
writes or oversees the writing of new grant proposals and/or plans.
Provides
professional level staff assistance to subordinate staff and to administrative superiors
or division or department head in specially assigned areas of operation;
assists and advises on matters pertaining to contracts, grant and/or lease
projects assigned.
Assists
in planning, coordinating and directing the work of subordinates as required by
work assignment.
Facilitates the
accomplishment of work through providing, obtaining and coordinating a variety
of services.
Provides
administrative liaison among various County operational and administrative
functions related to assigned contracts, grants and/or leases; interprets and
explains policy regulations and operating procedures.
Performs
related work as required.
KNOWLEDGE, ABILITIES AND SKILLS
Considerable
knowledge of the principles of management, organization, and administration.
Considerable
knowledge of the standard practices in the fields of local government or public
procurement, budgeting, and accounting.
Considerable
knowledge of contract and grant administration.
Considerable
knowledge of best practices in the field of monitoring or evaluating contracts
and grants.
Considerable
knowledge of modern office practices, systems and equipment.
Considerable
knowledge of the functions and operations of the unit to which assigned.
Knowledge
of best practices in human service delivery models or best practices as
appropriate to the area of assignment.
Knowledge of best practices in quality assurance and/or
continuous quality improvement as appropriate for the area of assignment.
Ability
to use a computer, particularly word processing and spreadsheets, at a highly
proficient level.
Ability
to research best practice models for contract/grant administration, monitoring
and/or evaluation, and human services or other area specific to the area of
assignment.
Ability
to plan, direct, and coordinate the work of subordinates as required by work
assignments.
Ability
to communicate effectively, both orally and in writing.
Ability
to serve the public and fellow employees with honesty and integrity in full
accord with the letter and spirit of
Ability to
establish and maintain effective working relationships with the general public,
co-workers, elected and appointed officials and members of diverse cultural and
linguistic backgrounds, regardless of race, color, ethnicity, religion, age,
gender, disability, sexual orientation, marital status, or political
affiliation.
REQUIRED EXPERIENCE AND TRAINING
Bachelor’s degree
from an accredited four-year college or university with major course work in
public or business administration or other field closely related to the area of
assignment; four (4) years of experience in a staff or administrative capacity
initiating, managing, coordinating, monitoring, and/or evaluating contracts,
grants and/or leases; or any equivalent combination of relevant training and
experience.
Depending upon
area of assignment, may be required to possess a valid
GENERAL INFORMATION
Bargaining Unit: Government
Supervisors Association – (Professional Unit)
FLSA Status: Exempt
Code of Ethics
Certification: No
Work Locations: Community
Services, Human Services, Public Works
Class Spec. Estab./Revised: E5/94 R 11/04