Class
Code: 00447
SENIOR DOCUMENT RECORDER
SUMMARY:
Under
limited supervision, performs a variety of activities associated with document
recording or Value Adjustment Board (VAB) petition filing and scheduling, with
possible lead worker responsibility.
DISTINGUISHING CHARACTERISTICS:
This
classification is distinguished from a Document Recorder by the ability to work
independently with limited supervision and by the greater experience
requirements.
TASKS:
- Updates/maintains
- Interacts with public
and/or County staff in order to assist them in using Department services,
equipment, programs, and/or facilities, collect fees, answer questions,
identify their service needs or locate missing materials.
- Reviews work of less
experienced staff in order to facilitate efficient, effective operation of
the unit by monitoring work activities and evaluating completed activities
for conformance with established performance criteria.
- Resolves day-to-day
operating problems/issues from less experienced staff in order to maximize
the efficiency/effectiveness of office operation by determining the
appropriate means of correcting the problem/issue and assigning/scheduling
appropriate staff to correct the error.
- Develops/revises
procedures for office/unit procedures manual.
- Trains staff in the
use of a variety of office equipment and performance of work.
- Balances cash drawer
in order to ensure money (bills, coins and checks) in drawer matches funds
processed.
- Prepares documents
for recording in order to ensure that documents and related materials are
correctly and accurately recorded.
- Scans documents into
database(s) in order to maintain computerized archive of recorded
documents or filed petitions and facilitate data retrieval.
- Reviews scanned
documents for quality control in order to ensure that scanned information
is clearly readable, complete, and in proper sequence.
- Performs minor maintenance/repairs
on a variety of office equipment, including scanners, microfilm readers,
copiers, computers, and related equipment.
- Performs related work
as required.
KNOWLEDGE, ABILITIES AND SKILLS – REQUIRED AT
TIME OF HIRE:
(Applicants are expected to possess the required Knowledge, Abilities, and/or
Skills listed below prior to being hired for positions in this job class.)
·
Knowledge
of the general operating policies and procedures of the assigned Department.
·
Knowledge
of procedures for operating various office equipment, including personal
computers.
·
Knowledge
of procedures for recording court records or all types of VAB petitions.
·
Knowledge
of procedures for recording specialty documents, including plat maps, deferred
billing, foreign judgments, and cash-to bonds/lien-to-bonds or scheduling VAB
hearings and VAB agenda preparation.
·
Knowledge
of codes and abbreviations to be used in the
·
Knowledge
of established customer service policies, procedures, and techniques.
·
Knowledge
of Department policies and procedures for handling cash, checks, and credit
card transactions.
·
Ability
to lift and carry up to 20 lbs. without assistance.
·
Ability
to perform routine/minor maintenance/repairs on a variety of office and
computer related equipment.
·
Ability
to operate a calculator to tabulate check totals, credit card transactions,
etc.
·
Ability
to evaluate data/information and make decisions in accordance with established
policies, procedures, and guidelines.
·
Ability
to operate a personal computer to prepare a variety of correspondence, notices,
schedules, and related materials using a variety of software/applications.
·
Ability
to enter data into computerized database.
·
Ability
to perform basic mathematical calculations involving addition, subtraction,
multiplication and/or division.
·
Ability
to understand, follow, and explain a variety of Department policies and
procedures.
·
Ability
to read names, account numbers, amounts and related information on checks
and/or other documents.
·
Ability
to sort materials numerically.
·
Ability
to work with minimal supervision.
·
Ability
to explain/demonstrate procedures for performing a variety of work activities.
·
Ability
to read and understand data/information from a variety of computer printouts or
related documents.
·
Ability
to keyboard.
·
Ability
to identify errors in account numbers, dates, amounts or related information.
·
Ability
to serve the public and fellow employees with honesty and integrity in full
accord with the letter and spirit of
·
Ability
to establish and maintain effective working relationships with the general public,
co-workers, elected and appointed officials and members of diverse cultural and
linguistic backgrounds, regardless of race, color, religion, gender, national
origin, age, marital status, political affiliation, familial status,
disability, sexual orientation, pregnancy, or gender identity and expression.
KNOWLEDGE,
ABILITIES AND SKILLS – NOT REQUIRED AT TIME OF HIRE BUT EXPECTED TO BE
DEVELOPED ON THE JOB: (The following Knowledge, Abilities,
and/or Skills listed below, although considered to be necessary in order to
perform the work of this job title, are not required at time of hire.)
·
Knowledge
of types and locations of various materials and services within the assigned
Department or facility.
·
Ability
to multi-task.
DESIRABLE TRAINING AND EXPERIENCE:
Education and/or experience equivalent to four (4) years of document recording,
petition filing, or closely related work.
GENERAL INFORMATION:
Bargaining Unit: White
Collar
FLSA Status: Non-Exempt
Class Spec. Estab/Revised: E6/04 R3/08