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Class Code: 00047

COUNTY COMMISSIONER’S AIDE

NATURE OF WORK

This is advanced and highly responsible administrative and secretarial work for a County Commissioner.

Work involves performing various administrative, technical and secretarial tasks to relieve County Commissioners of the operational details of office management. Work includes considerable public contact in giving information, receiving complaints and rendering general assistance to the public as required. Work also includes independent preparation of correspondence, memorandum and informational reports; taking and transcribing difficult dictation for detailed reports, documents and correspondence; and providing advanced secretarial support services. Employees in this job classification act as a liaison between an elected official and administrative staff. Considerable tact and courtesy are required in public contact work. The employee must exercise considerable independent judgment and initiative in completing assignments and in resolving minor office operational problems. Work is performed under the general supervision of an elected official, and is reviewed by observation of results achieved.

ILLUSTRATIVE TASKS

Prepares agenda for office, board, or commission meetings; handles mechanics of planning major meetings; attends meetings and follows through on matters requiring correspondence.

Gathers source materials for articles or speeches and assists superior in drafting, proofreading, and signing letters, confidential papers, speeches and articles.

Prepares investigative written reports and routine correspondence for an elected official.

Represents County Commissioner at meetings and conferences.

Reviews incoming mail; refers important correspondence to superior or appropriate staff member; independently prepares appropriate replies, takes and transcribes dictation from superior.

Receives telephone calls and visitors; gives information regarding county activities and programs; refers calls or visitors to appropriate staff members.

Collects information and compiles reports on activities as requested by superior.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Thorough knowledge of modern office practices and procedures.

Thorough knowledge of secretarial procedures including correspondence preparation, filing systems, business english, and commercial arithmetic.

Considerable knowledge of executive protocol and the proper order of etiquette in conducting business relations with high level officials.

Considerable knowledge of the rules, regulations, procedures, and functions of the office to which assigned, and the organizational structure of County government.

Knowledge of basic research and report writing techniques.

Ability to deal with people in a tactful and effective manner and to use judgment and discretion in disseminating information.

Ability to take and transcribe dictation and/or transcribe dictation tapes into word processing software at a high rate of speed.

Ability to perform assignments on the basis of general outlines or directions without specific instructions as to details and to perform continuing assignments independently.

Ability to communicate effectively, both orally and in writing.

Ability to operate both a personal computer and electric typewriter at an accurate and rapid rate of speed.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation.

Skill in dictation and the use of a typewriter, and/or dictating machine and a personal computer.

REQUIRED EXPERIENCE AND TRAINING

Graduation from high school, supplemented by course work in business subjects, machine transcription and/or dictation and typing; six (6) years experience in secretarial and office management work; or any equivalent combination of relevant training and experience.

GENERAL INFORMATION

Bargaining Unit: Unrepresented

FLSA Status: Exempt

Code of Ethics Certification: No

Work Locations: County Commission

Class Spec. Estab./Revised: E2/81 R11/06

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