Finance and Administrative Services

Finance and Administrative Services

Department


Finance and Administrative Services

GENERAL FUND

FY18 Actuals

FY19 Budget

FY20 Budget

Percent Change
FY19-FY20

Positions FY19
Budget

Positions FY20
Budget

Administration

$1,127,484

$1,273,780

$1,347,060

6%

8

8

Accounting

$3,929,666

$3,866,690

$4,332,650

12%

43

48

Enterprise Technology

Services

$18,006,515

$18,380,210

$20,978,160

14%

155

173

Enterprise Technology Services/Assigned Cost

$5,726,957

$7,678,580

$8,254,980

8%

0

0

Human Resources

$3,053,757

$3,540,670

$3,958,800

12%

30

31

Purchasing

$5,001,045

$5,380,620

$5,837,020

8%

51

54

Records, Taxes and Treasury

$15,705,766

$15,990,640

$16,323,260

2%

205

197

Assigned Department Costs

$6,363,472

$7,322,310

$8,795,740

20%

0

0

Subtotal

$58,914,662

$63,433,500

$69,827,670

10%

492

511

OTHER FUNDS

FY18 Actuals

FY19 Budget

FY20 Budget

Percent Change
FY19-FY20

Positions FY19
Budget

Positions FY20
Budget

Value Adjustment Board

$1,086,090

$1,366,620

$1,372,600

0%

10

10

Public Records

Modernization Trust Fund

$720,503

$1,077,200

$1,127,210

5%

0

0

Risk Management/Operating Fund

$31,555,995

$70,875,020

$78,514,110

11%

38

39

BSO Self Insurance

$4,349,133

$22,769,380

$23,986,760

5%

0

0

Human Resources -Employee Benefits Fund

$58,820,772

$82,392,400

$86,651,580

5%

19

19

BSO Workers Compensation

$15,803,777

$53,326,750

$53,670,000

1%

0

0

Subtotal

$112,336,270

$231,807,370

$245,322,260

6%

67

68

Grand Total

$171,250,932

$295,240,870

$315,149,930

7%

559

579

Division


Administration

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Administration

$1,127,484

$1,273,780

$1,347,060

Total

$1,127,484

$1,273,780

$1,347,060

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$385

$0

$0

Miscellaneous Revenue

$716

$0

$0

Total

$1,101

$0

$0

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$1,100,381

$1,236,480

$1,303,120

Operating Expenses

$25,703

$34,100

$40,740

Capital Outlay

$1,400

$3,200

$3,200

Total

$1,127,484

$1,273,780

$1,347,060

Total Positions

8

8

8

BUDGET VARIANCES

$73,280 Normal Increases and Decreases
66,640 Personnel Services
6,640 Operating Expense
$73,280 TOTAL INCREASE

Section

Administration

GOAL STATEMENT

To efficiently administer the six divisions within the department, and to effectively invest and protect County assets.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Total interest income earned (in millions)

42.8

40.0

43.0

Spread above the Merrill Lynch 1-3 year Treasury and Agency Index

-0.685

0.001

0.000

Return on investments (percent)

1.600

2.000

2.000

PROGRAM DESCRIPTION:

The Administration Section coordinates the activities of the Department's six divisions. The section is also responsible for the coordination of tasks associated with agenda items, personnel actions, annual budget preparation, payment of invoices, and special projects requested by the Board of County Commissioners and County Administration. In addition, the section is responsible for coordinating all County bond issues from the planning stages through issuance, and is responsible for ensuring ongoing compliance with bond requirements. The section also administers the County’s investment program, and has primary responsibility for managing the County’s banking relationships.

BUDGET COMMENTS

■ The Deputy Director position is split 85% /15% between Department Administration and the Value Adjustment Board, respectively.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$1,127,484

$1,273,780

$1,347,060

Total Positions

8

8

8

Division


Value Adjustment Board

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Value Adjustment Board

$1,086,090

$1,366,620

$1,372,600

Total

$1,086,090

$1,366,620

$1,372,600

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$275,409

$265,000

$334,690

Miscellaneous Revenue

$325,679

$448,000

$419,340

Less Five Percent

$0

($13,250)

($16,730)

Transfer From General Fund (10010)

$485,002

$666,870

$635,300

Total

$1,086,090

$1,366,620

$1,372,600

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$568,789

$663,550

$670,280

Operating Expenses

$517,301

$703,070

$702,320

Total

$1,086,090

$1,366,620

$1,372,600

Total Positions

10

10

10

BUDGET VARIANCES

$5,980 Normal Increases and Decreases
6,730 Personnel Services
(750) Operating Expense
$5,980 TOTAL INCREASE

Section

Value Adjustment Board

GOAL STATEMENT

To manage the Administrative Review Process, on behalf of the Value Adjustment Board (VAB), for the taxpayers of Broward County in order to provide a means for taxpayers to appeal the assessments placed on their property by the Property Appraiser's Office.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of petitions received electronically

17,850

14,500

15,000

Percentage of petitions received electronically

95

82

85

Percentage of petitions that went to hearing

58

40

40

Number of hearings rescheduled

2,216

3,000

3,000

Number of folios confirmed by the VAB

4,477

3,600

3,600

Average cost of folios confirmed by the VAB ($)

74

72

72

External customer satisfaction rating

4.88

4.80

4.80

PROGRAM DESCRIPTION:

This program coordinates the process whereby taxpayers file petitions to contest the value and/or exemptions/classifications placed on real or personal property by the Property Appraiser. Special Hearing Magistrates (attorneys and appraisers) are appointed by the Value Adjustment Board. The Board consists of two County Commissioners, one School Board member, and two citizen members. One citizen member is appointed by the County Commission and must own homestead property within the County. The other is appointed by the School Board and must own a business occupying commercial space located within the school district. The Special Magistrates will conduct hearings on the Board’s behalf, and the School Board reimburses the County for two-fifths (40%) of the net costs of the process.

BUDGET COMMENTS

■ Two positions are shared with the Records, Taxes, and Treasury and the Department Administration Divisions. The Value Adjustment Board budget includes one-half of the funding associated with the Records,

Taxes and Treasury position and 15% of the FASD Administration position.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$1,086,090

$1,366,620

$1,372,600

Total Positions

10

10

10

Division


Accounting

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Accounting

$3,929,666

$3,866,690

$4,332,650

Total

$3,929,666

$3,866,690

$4,332,650

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$73

$0

$0

Miscellaneous Revenue

($121,398)

$15,000

$50,000

Total

($121,325)

$15,000

$50,000

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$3,686,692

$3,749,450

$4,204,640

Operating Expenses

$242,974

$117,240

$128,010

Total

$3,929,666

$3,866,690

$4,332,650

Total Positions

43

43

48

BUDGET VARIANCES

$125,670 Increase in Personnel Services due to the transfer of two positions from the Records, Taxes, and Treasury Division.
$139,820 Normal Increases and Decreases
139,050 Personnel Services
770 Operating Expense
BUDGET SUPPLEMENTS
$190,470 Increase in personnel services for two Accounts Payable positions, and an Accountant to support the countywide cost allocation plan and indirect cost plan.
$10,000 Increase in operating expenses for technical training of accounting staff to maintain proficiency.
$465,960 TOTAL INCREASE

Section

Accounting

GOAL STATEMENT

To ensure accurate financial records are maintained; provide financial information and reports to management, the State, and other interested parties; to ensure vendors and employees of the County are paid timely and all applicable statutes and policies are complied with.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of invoices processed

127,883

113,000

113,000

Number of credit card transactions

60,766

62,000

62,000

Number of paychecks and direct deposits per fiscal year

164,846

160,000

160,000

Average number of days to pay invoice from invoice date

29

22

22

Percent of time all financial reporting deadlines are met

69

85

85

External customer satisfaction rating

4.00

4.00

4.00

Cost per check/direct deposit

3.18

3.45

3.45

Average number of days to pay invoice from receiver date

20

13

13

Receipt of GFOA Certificate of Excellence in financial reporting

1

1

1

PROGRAM DESCRIPTION:

The Accounting Division maintains the County's financial records and prepares the County's Comprehensive Annual Financial Report; provides financial information and reports to management, State, and Federal agencies; and pays customers and employees of the County—all to comply with applicable statutes and policies. The Division is responsible for providing accounting services to all offices, divisions, and departments of the County over which the Board of County Commissioners has oversight responsibility. The functions of providing these services include the maintenance of the general ledger; financial reporting of federal and state grants; maintaining tangible property records; providing technical support and security to financial system users; paying suppliers for goods and services; processing payroll for all County employees; and providing assistance to employees with deferred compensation plans, the Florida Retirement System, and other payroll related items.

BUDGET COMMENTS

■ During FY19, two positions were transferred from the Records, Taxes, and Treasury Division.

■ In FY20, two positions are added to support vendor payments and reduce temporary staffing costs, and one is added to support the Countywide cost allocation plan and indirect cost plan.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$3,929,666

$3,866,690

$4,332,650

Total Positions

43

43

48

Division


Enterprise Technology Services

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Application Services

$6,248,110

$6,410,620

$6,326,220

Customer Program Office

$4,605,229

$4,882,040

$4,900,260

Infrastructure Services

$7,153,176

$7,087,550

$7,311,870

Financial Systems Support

$0

$0

$2,439,810

Total

$18,006,515

$18,380,210

$20,978,160

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$4,251

$0

$0

Miscellaneous Revenue

$390,289

$411,190

$414,850

Total

$394,540

$411,190

$414,850

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$16,803,200

$16,856,380

$19,173,620

Operating Expenses

$1,203,315

$1,523,830

$1,804,540

Total

$18,006,515

$18,380,210

$20,978,160

Total Positions

155

155

173

BUDGET VARIANCES

($170,000) Decrease in operating expenses due to the transfer of network security cost items to the ETS Assigned Costs section.
($253,210) Decrease in personnel services due to the transfer of 2 positions to the Office of Management and Budget.
$581,350 Normal Increases and Decreases
556,510 Personnel Services
24,840 Operating Expense
BUDGET SUPPLEMENTS
$2,439,810 Increase in personnel services ($2,013,940) for 20 new positions, and associated operating expenses ($425,870) to support the ongoing operation of the County's enterprise financial system.
$2,597,950 TOTAL INCREASE

Section

Customer Program Office

GOAL STATEMENT

To provide enterprise information technology (IT) project portfolio management; manage customer and vendor relationships; provide skilled IT project management, customer service assistance, and technology training; develop integrated IT policies; and translate IT policies into executable processes for dissemination to the IT workforce.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of IT Security compliance audits/scans completed

166

200

200

Number of high and medium security vulnerabilities fixed

438

470

500

Number of employees who complete the Cyber Security Awareness training

7,037

5,000

5,000

Number of project reviews or audits

12

6

6

Internal customer satisfaction rating

4.88

4.60

4.80

Cost per student for in-house instructor led IT training

22.68

45.00

48.00

Number of Security Reviews for Procurements and Amendments Completed

No Data

No Data

10

PROGRAM DESCRIPTION:

The Customer Program Office provides executive and strategic direction of IT for Broward County. This section is responsible for the overall management of the agency’s budgets, purchasing, accounts payable, revenue collection, inventory control, software management, payroll, and human resources systems. The mission is to maximize protection of information resources and meet compliance requirements while delivering reliable access to information to the right people at the right time.

BUDGET COMMENTS

■ In FY20, one position is transferred to the Office of Management and Budget, and one position is transferred from the Applications Services section.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$4,605,229

$4,882,040

$4,900,260

Total Positions

38

39

39

Section

Application Services

GOAL STATEMENT

To promote e-government applications by enabling easy access to Broward County data and services, and provide timely and quality service to all county agencies for maintenance and enhancement of existing information system applications.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of application code reviews

12

8

12

Number of new/enhanced mobile friendly applications delivered

11

8

12

Customer satisfaction rating

4.80

5.00

4.90

Percent of application development tickets past due

17

15

15

PROGRAM DESCRIPTION:

The primary function of the Application Services Division (ASD) is to provide business application solutions to agencies within Broward County using an "internal consulting" approach. By focusing on the business processes through a service oriented approach, ASD designs and develops software solutions that increase productivity while reducing the cost of providing government services.

BUDGET COMMENTS

■ In FY20, one position is transferred to the Office of Management and Budget, and one position is transferred to the Customer Program Office.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$6,248,110

$6,410,620

$6,326,220

Total Positions

55

56

54

Section

Infrastructure Services

GOAL STATEMENT

To provide the highest quality information technology infrastructure services for all activities and business services provided by the Board, and to provide dynamic innovative solutions in a reliable, effective, and secure manner to improve business decision-making and foster work process enhancements.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of requests received by the ETS Service Desk

77,652

68,000

70,000

The number of network outages for County maintained equipment
affecting more than 25 personnel
lasting more than 60 minutes between 7:00AM-6:00PM

0

5

5

Average time per call of Trouble Tickets
resolved by Level 1 Service Desk support personnel (minutes)

4

6

6

Percentage of Problem Priority 1 Incidents resolved within 4 hours

84

100

90

Percentage of requests resolved on first contact
by ETS Service Desk personnel

78

60

75

Percentage of Service Desk calls answered in less than one minute

91

99

99

PROGRAM DESCRIPTION:

Infrastructure Services covers a wide range of functions including system installations; 24/7 support for server technologies and network infrastructure; monitoring of network and server capacity, firewall and virus security; and maintaining the desktop environment, application related databases, and administrative voice systems. The evaluation of new hardware and software products is performed with the goal of improving employee productivity.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$7,153,176

$7,087,550

$7,311,870

Total Positions

62

60

60

Section

Financial Systems Support

PROGRAM DESCRIPTION:

The Financial System Support Section is responsible for the support and management of the County’s enterprise applications and databases. The functions performed by the section include technical support, report development, implementation of enhancements, quality assurance, user training, and other operational activities.

BUDGET COMMENTS

■ In FY20, 20 positions and associated operating expenses are budgeted to create the Financial Systems Support section.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$0

$0

$2,439,810

Total Positions

0

0

20

Division


Enterprise Technology Services/Assigned Cost

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Enterprise Technology Services/Assigned Cost

$5,726,957

$7,678,580

$8,254,980

Total

$5,726,957

$7,678,580

$8,254,980

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Operating Expenses

$5,719,276

$7,678,580

$8,254,980

Capital Outlay

$7,681

$0

$0

Total

$5,726,957

$7,678,580

$8,254,980

BUDGET VARIANCES

$170,000 Increase in operating expenses due to the transfer of network security cost items from the Enterprise Technology Services Division.
($96,450) Normal Increases and Decreases
(96,450) Operating Expense
BUDGET SUPPLEMENTS
$30,000 Increase in operating expenses for one-time county payroll system support costs until new phase of the enterprise system is implemented.
$472,850 Increase in operating expenses to support network security ($222,850), multi-factor authentication ($200,000), and mobile device management ($50,000).
$576,400 TOTAL INCREASE

Division


Human Resources

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Human Resources/General Services

$2,121,934

$2,297,350

$2,567,990

Human Resources/Learning and Organizational Development

$931,823

$1,243,320

$1,390,810

Total

$3,053,757

$3,540,670

$3,958,800

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Miscellaneous Revenue

$1,693

$0

$0

Total

$1,693

$0

$0

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$2,531,573

$2,725,190

$3,017,360

Operating Expenses

$522,184

$815,480

$941,440

Total

$3,053,757

$3,540,670

$3,958,800

Total Positions

30

30

31

BUDGET VARIANCES

$50,000 Increase in operating expenses to support the County's employee tuition reimbursement program.
$221,180 Normal Increases and Decreases
220,220 Personnel Services
960 Operating Expense
BUDGET SUPPLEMENTS
$71,950 Increase in personnel services for a new position to support Human Resource Information System applications.
$75,000 Increase in operating expenses to support the Learning and Organizational Development section's training programs.
$418,130 TOTAL INCREASE

Section

Human Resources/General Services

GOAL STATEMENT

To effectively develop, manage, and improve Broward County's Human Resource programs for residents and County employees to ensure equal employment opportunity and sound human resource related business practices in an ethical, cost effective, and innovative manner.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Personnel transactions processed

4,288

5,000

5,000

Formal position reviews

291

200

200

Number of applications received countywide

45,339

45,000

45,000

Total number of positions filled

824

900

900

Time to Fill (Average number of days from requisition creation
in online recruitment system to offer acceptance)

No Data

75

75

Time to Start (Average number of days from acceptance to start date)

No Data

22

22

Ratio of HR FTE, per 100 Government FTEs

0.93

0.75

0.75

First year of service turnover rate %

18

17

17

PROGRAM DESCRIPTION:

The Division is responsible for human resources management support for all organizational units under the jurisdiction of the County Commission and County Administrator. This includes administration of human resource policies and procedures; recruitment, testing, and identification of qualified candidates for employment; representing Broward County in collective bargaining; maintaining and developing a classification and pay system; processing personnel transactions; serving as a resource to management and employees in the resolution of grievances, disciplinary actions, labor contract interpretations, and policy interpretations; managing the Employee Assistance Program; managing Employee Insurance Benefit and Learning and Organizational Development programs; and conducting a wide variety of related assigned activities.

BUDGET COMMENTS

■ In FY20, one position is added to support Human Resource Information System applications.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$2,121,934

$2,297,350

$2,567,990

Total Positions

24

24

25

Section

Human Resources/Learning and Organizational Development

GOAL STATEMENT

Learning and Organizational Development supports performance improvement for Broward County employees through strategically aligned development opportunities resulting in enhanced efficiencies and improved productivity.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of HR-Sourced learning events delivered

670

450

650

Number of employees receiving tuition reimbursement

No Data

180

260

Percentage of the workforce receiving training

28

17

28

PROGRAM DESCRIPTION:

The Learning and Organizational Development program is responsible for helping move Broward County government toward its goals by working with organizational systems and organizational culture, and providing individual and organizational learning and development support. This includes: training needs analysis, content development, management of classroom and computer-based training courses, internships, facilitations, customer service programs, leadership and management development, change management, consulting, coaching, and critical mandatory training.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$931,823

$1,243,320

$1,390,810

Total Positions

6

6

6

Human Resources - Employee Benefits Fund

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Employee Assistance Program

$358,705

$388,420

$409,400

Employee Benefits Administration

$1,591,956

$1,791,460

$1,884,800

Employee Benefits Services

$56,870,111

$80,212,520

$84,357,380

Total

$58,820,772

$82,392,400

$86,651,580

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$53,105,903

$59,660,460

$66,627,970

Miscellaneous Revenue

$716,354

$150,000

$150,000

Interest and Other Earnings

$423,724

$280,000

$436,190

Fund Balance

$17,585,000

$22,323,440

$19,466,730

Less Five Percent

$0

($21,500)

($29,310)

Total

$71,830,981

$82,392,400

$86,651,580

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$1,451,337

$1,613,360

$1,724,790

Operating Expenses

$57,369,435

$62,777,120

$65,458,140

Capital Outlay

$0

$1,920

$1,920

Other Budgetary Reserves

$0

$18,000,000

$19,466,730

Total

$58,820,772

$82,392,400

$86,651,580

Total Positions

19

19

19

BUDGET VARIANCES

2,420,950 Net increase in personnel services based on a 4.2% increase in projected claim costs.
1,466,730 Increase in reserves for future claims due to an increase in fund balance.
$371,500 Normal Increases and Decreases
111,430 111,430 Personnel Services
260,070 260,070 Operating Expense
$4,259,180 TOTAL INCREASE

Division


Section

Employee Assistance Program

GOAL STATEMENT

To provide assistance to Broward County employees and their families in order to improve their quality of life both at home and on the job, and provide agencies resources to safely deliver County services.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of employee office visits

426

475

450

Number of organizational interventions

52

25

35

Number of training classes

31

65

30

Number of requests for new services

330

500

350

Number of management consultations

50

55

45

Current active cases/month

140

140

130

Percentage of clients that follow through with a referral

81

85

85

Percentage of cases resolved without obtaining a referral

43

50

50

Internal customer satisfaction rating

4.93

4.80

4.80

Training evaluation rating

4.81

4.50

4.50

PROGRAM DESCRIPTION:

The Employee Assistance Program (EAP) provides consultation to managers and supervisors regarding employee behavior, conducts confidential diagnostic interviews with troubled employees and/or family members, refers them to the appropriate treatment resource, and monitors their progress and participation in treatment. EAP provides training for managers and supervisors on how to recognize and deal with attitude and behavior problems, impaired employees, and the prevention and management of workplace violence. EAP also plays a prevention and educational role by providing workshops that increase awareness and teach job-related interpersonal communication and coping skills, such as conflict-resolution and stress management. EAP staff provides critical incident debriefing and crisis intervention services, Organizational Needs Assessments, management coaching, and other organizational interventions.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$358,705

$388,420

$409,400

Total Positions

4

4

4

Section

Employee Benefits Administration

GOAL STATEMENT

To provide a comprehensive, affordable, and accessible employee benefit program for Broward County employees in order to maximize service and provide the best use of these benefits.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of wellness programs/seminars offered

1,009

1,100

1,100

Average number of clients per program

18

30

30

Benefit plan assistance contacts (walk-in, phone, mail, email, fax) per 100 benefit-eligible employees (active, COBRA and retirees)

123

85

85

Internal customer satisfaction rating

3.80

4.50

4.50

New hire satisfaction rating for benefits orientation program

94

85

85

Number of unique employees participating in a health, wellness or lifestyle program or seminar per 100 benefit-eligible employees

54

60

60

Employee satisfaction rating for health/dental/vision plans

88

80

80

PROGRAM DESCRIPTION:

This section designs, plans, and administers the County-sponsored Cafeteria and Section 125 Flexible Benefit Programs, which include voluntary programs such as health, vision, and dental insurance; flexible spending accounts; the Health Reimbursement/Savings Accounts; basic and optional life insurance; long-term disability insurance; long term care insurance; cancer/dreaded disease insurance; pre-paid legal programs; and the Deferred Retirement Option Program (DROP). This section also administers the County’s wellness program, educational programs on the County’s Deferred Compensation Program, and the donated leave program.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$1,591,956

$1,791,460

$1,884,800

Total Positions

15

15

15

Section

Employee Benefits Services

PROGRAM DESCRIPTION:

This program represents the County and Employee costs of the full array of voluntary insurance and benefits programs, including health, pharmacy, vision and dental benefits, long term disability, life insurance, personal income protection plans, pre-paid legal, flexible spending accounts for medical and dependent care, health reimbursement accounts, and health savings accounts.

BUDGET COMMENTS

■ In FY20, this section includes a reserve of $19,466,730 to ensure sufficient funding in the event of a spike in claims, as the County’s health and prescription drug plans are self-insured. The reserve policy is to hold an amount equal to three months of claims costs; the reserve will be reduced over time to reach that level.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$56,870,111

$80,212,520

$84,357,380

Division


Purchasing

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Purchasing Administration

$5,001,045

$5,380,620

$5,837,020

Total

$5,001,045

$5,380,620

$5,837,020

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$32,935

$21,400

$21,400

Miscellaneous Revenue

$481,130

$352,000

$352,000

Disposition of Fixed Assets

$8,718

$60,000

$60,000

Total

$522,783

$433,400

$433,400

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$4,729,525

$5,073,680

$5,531,230

Operating Expenses

$263,886

$288,450

$287,300

Capital Outlay

$7,634

$18,490

$18,490

Total

$5,001,045

$5,380,620

$5,837,020

Total Positions

51

51

54

BUDGET VARIANCES

$209,780 Normal Increases and Decreases
210,930 Personnel Services
(1,150) Operating Expense
BUDGET SUPPLEMENTS
$246,620 Increase in Personnel Services for 3 new purchasing agent positions to support procurement activities.
$456,400 TOTAL INCREASE

Section

Purchasing Administration

GOAL STATEMENT

To achieve the highest standard of public procurement and foster transparency in the procurement process; maintain a unified purchasing system to procure all commodities and general, professional, and construction services; and to dispose of surplus items for all agencies under the supervision of the Board of County Commissioners.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Dollar value of goods sold as surplus (auction or sale)

755,632

800,000

800,000

Training events delivered (internal County events and public outreach events)

13

12

12

Total central procurement activities

2,010

2,800

2,100

Total central procurement activities per professional position

47

65

50

Cost per central procurement activity

2,554

1,915

2,530

Average number of days to process construction bids within the
Board's award authority

238

175

175

Average number of days to process construction bids within the
Director of Purchasing Division's award authority

246

125

125

Average number of days to process commodities and
general services bids within the Board's award authority

255

150

150

Average number of days to process commodities and
general services bids within the Director of Purchasing Division's award authority

100

100

100

Average number of days to award RLIs/RFPs within the Board's award authority

383

255

255

Average number of days to award RLIs/RFPs within Director of Purchasing Division's award authority

199

150

150

Average number of days to award informal quotations and qualified vendor list (QVL) procurements

107

75

75

Average number of days to award sole source, emergency, or after-the-fact procurement

67

60

60

Average number of days to award work authorization, amendments, or change orders

30

25

25

Internal customer satisfaction rating

0.00

4.25

4.25

PROGRAM DESCRIPTION:

Purchasing Administration is responsible for the determination of applicable procedures to procure goods and services, the selection of vendors and price, the placement of purchase orders for the central procurement system, and the coordination of procurement contract administration after award and issuance of purchase orders. In addition, project management data is maintained to prepare various reports that track the progress of capital construction projects and efficiency of procurement operations in the County.

BUDGET COMMENTS

■ In FY20, three positions are added to support procurement activities.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$5,001,045

$5,380,620

$5,837,020

Total Positions

51

51

54

Division

Records, Taxes and Treasury


SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

County Records

$4,057,687

$4,180,080

$4,522,650

O pe rati o ns/Tre as u ry

$2,855,730

$2,903,610

$2,936,910

Tourist Development Tax

$459,352

$476,590

$0

Auto Tags

$4,721,185

$4,595,260

$4,939,450

Taxes, Licenses, Enforcement and Personal Property

$3,611,812

$3,835,100

$3,924,250

Total

$15,705,766

$15,990,640

$16,323,260

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$29,037,551

$27,774,790

$28,706,500

Licenses

$150

$50

$100

Miscellaneous Revenue

$595,761

$636,590

$160,000

Total

$29,633,462

$28,411,430

$28,866,600

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$12,297,014

$12,731,370

$12,894,520

Operating Expenses

$3,352,176

$3,240,940

$3,416,320

Capital Outlay

$56,576

$18,330

$12,420

Total

$15,705,766

$15,990,640

$16,323,260

Total Positions

205

205

197

BUDGET VARIANCES

($491,130) Decrease in personnel services ($457,230) and operating expenses ($33,900) due to the transfer of 6 Tourist Tax Collection positions to the Tourist Tax Revenue Funds.
($125,670) Decrease in personnel services due to the transfer of 2 positions to the Accounting Division during FY19.
$949,420 Normal Increases and Decreases
746,050 Personnel Services
209,280 Operating Expense
(5,910) Capital Outlay Expense
$332,620 TOTAL INCREASE

Section

County Records

GOAL STATEMENT

To administer the Public Records for the citizens of Broward County for the purpose of cataloging public records and ensuring compliance with Florida law.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Total documents recorded

719,010

675,000

700,000

Number of customers served (Official records research assistance)

13,028

10,000

10,000

Number of Verbatim Minutes produced

50

62

60

Number of Summary Minutes produced

18

25

25

Number of records dispositions processed

40

28

28

Number of records transmittals processed

54

75

75

Average number of calendar days between receipt and recordation of documents

1.2

1.8

1.5

Average time spent per record disposition (hours)

16

35

30

Average time spent per record transmittal (hours)

3

8

6

Average time spent per record retrieval (minutes)

32

30

25

Average time spent per record shelving (minutes)

2

4

4

Average number of documents recorded per FTE in the Recording section per day

51

50

50

Percentage of total documents recorded electronically

75

72

75

External customer satisfaction rating

4.77

4.75

4.75

Average number of days from meeting to minutes completion

12

12

12

Number of Public Records / research requests per staff member in this function per day

1.60

2.00

2.00

Number of boxes handled per employee per day

17

25

25

Number of records management search/research requests per staff member per day

1.5

3.0

3.0

PROGRAM DESCRIPTION:

The Records Management Section provides electronic and physical records management policies, procedures, and support services for all agencies reporting to the Board of County Commissioners. The section's practices are defined by Florida State Statute. The section also provides warehouse space for inactive physical records that belong to all business units of the County, plus some records belonging to Constitutional Agencies - Court Administration, the Public Defender, the Guardian Ad Litem program, the Performing Arts Center, and the State Attorney's office. Staff provides training, records access, retrieval, return, hold, and disposition services. Staff also acts as the central point-of-contact for permanent record storage at County's offsite vendor location. Document Control and Minutes provides a central repository for documents pertaining to the business of County government, including contracts, agendas, minutes of meetings, resolutions, ordinances, county codes, etc. Staff also prepares and distributes the weekly Commission agendas in hard-copy and electronic format, attends Commission meetings, takes notes, prepares minutes and action agendas, publishes Sunshine Notices, and arranges for closed captioning for televised meetings. Staff also assists the public and internal customers in searching for relevant records/documents and obtaining copies. These records are known as the Public Records of Broward County. Recording provides a central repository for legal documents related to the ownership of real property, such as deeds, mortgages, judgments, affidavits, etc. The documents are permanently retained and made available to the public for inspection and purchase of certified copies, over the Internet or in the office, as dictated by Florida Statutes. These records are known as the Official Records of Broward County. Additionally, this section acts as an Acceptance Facility for Passports as an Agent for the Department of State.

BUDGET COMMENTS

■ During FY19, one position was transferred to the Accounting Division.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$4,057,687

$4,180,080

$4,522,650

Total Positions

73

73

72

Section

Operations/Treasury GOAL STATEMENT

To provide administration, business operations and application-specific technical support services; perform check disbursements and bank reconciliations; and execute debt service on County-bonded debt.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Bank reconciliations performed per employee

427

432

408

Cash receipts monitored (in billions)

5.47

5.40

5.70

PROGRAM DESCRIPTION:

This section processes all lawful payments on behalf of the County, ensures bond compliance on debt issuances, performs centralized bank reconciliations, as well as assisting in other financing matters affecting the County. In addition, this section maintains the accountability of tax distributions to the taxing authorities within the Broward County jurisdiction.

BUDGET COMMENTS

■ One Accounting Clerk position is shared with the Value Adjustment Board. The Records, Taxes and Treasury budget includes half of the funding associated with the position.

■ During FY19, one position was transferred to the Accounting Division.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$2,855,730

$2,903,610

$2,936,910

Total Positions

30

32

31

Section

Tourist Development Tax

GOAL STATEMENT

To administer, audit, and enforce the collection of Tourist Development Taxes pursuant to applicable laws and ordinances relating to this tax for the purpose of supporting the tourism activities of the Greater Fort Lauderdale Convention and Visitors Bureau, the Convention Center, and the debt service requirements of the County Civic Arena.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Total revenue collected (in millions)

83.2

79.8

89.9

Total number of tax transactions processed per tax tag clerk

10,426

9,800

10,500

External customer satisfaction rating

4.90

4.80

4.80

Expense as a percent of collections

0.60

0.80

0.70

PROGRAM DESCRIPTION:

This section is responsible for the administration and collection of current and delinquent tourist development taxes from persons renting accommodations for six months or less. The program includes the collection, processing, and auditing of tax return payments, the enforcement of applicable laws and ordinances, and the issuance of tax warrant liens for non-payment of taxes.

BUDGET COMMENTS

■ Beginning in FY20, the budgets for the 6 Tourist Tax Collections positions and associated operating expenses are transferred to the Tourist Tax Revenue Funds.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$459,352

$476,590

$0

Total Positions

6

6

0

Section

Auto Tags

GOAL STATEMENT

To responsively serve our customers through successful partnerships, providing the public with efficient methods and service relative to the registration and title processing for motor vehicles, vessels, mobile homes, and issuance of disabled parking permits. To ensure chain of ownership and payment of mandated taxes and fees per State Statute and Department of Highway Safety and Motor Vehicles rules and regulations.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Total transactions completed

2,383,566

2,541,270

2,437,033

Transactions per employee

43,337

46,210

44,309

Percentage of e-commerce transactions to total transactions processed

21.1

21.0

23.3

PROGRAM DESCRIPTION:

As an agent of the State of Florida, this section is responsible for the renewal of motor vehicle, vessel, and mobile home registrations; the issuance of original registrations; the processing of title applications, checking proof of insurance, parking violations, and vehicle identification number verifications; checking drivers’ license numbers; the issuance of special tags and disabled parking permits; and the collection of sales tax and local option taxes as required by law. Additionally, this section ensures compliance with the Federal odometer law.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$4,721,185

$4,595,260

$4,939,450

Total Positions

55

54

54

Section

Taxes, Licenses, Enforcement and Personal Property

GOAL STATEMENT

To collect and process current and delinquent real and personal property ad valorem and non-ad valorem assessments on behalf of taxing authorities, local business taxes, hunting and fishing license fees, other State and County license fees, and other debts owed to Broward County in accordance with State Statutes, Rules and Regulations and Broward County ordinances.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Local business tax customers

74,779

85,000

85,000

Local business tax revenues

3,611,304

4,000,000

4,000,000

Number of current tax bills processed in office

179,133

175,000

175,000

Number of tax deeds applications brought to auction

1,058

1,400

1,100

Enforcement actions against delinquent tangible personal property or business tax receipts accounts

29,732

22,000

25,000

Overall delinquency collected for past seven tax rolls versus delinquency stated on April 1st of past seven tax rolls

94

95

95

External customer satisfaction rating

4.95

4.80

4.80

PROGRAM DESCRIPTION:

This section is responsible for the collection of current ad valorem real and personal property taxes and non-ad valorem assessments, current and prior year delinquent real and personal property taxes, issuance and enforcement of local business taxes, hunting and fishing licenses, out of business sale permits, selling tax certificates and deeds on unpaid taxes, billing and refunding of funds due to corrections to the tax roll certified by the Property Appraiser and the Value Adjustment Board, and guardianship liens.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$3,611,812

$3,835,100

$3,924,250

Total Positions

41

40

40

Division


Public Records Modernization Trust Fund

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Public Records Modernization Trust

$720,503

$1,077,200

$1,127,210

Total

$720,503

$1,077,200

$1,127,210

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

State Revenue

$2

$0

$0

Charges for Services

$758,273

$748,000

$759,000

Interest and Other Earnings

$10,653

$8,000

$12,800

Fund Balance

$375,000

$359,000

$394,000

Less Five Percent

$0

($37,800)

($38,590)

Total

$1,143,928

$1,077,200

$1,127,210

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Operating Expenses

$717,587

$800,000

$815,000

Capital Outlay

$2,916

$30,000

$44,000

Other Budgetary Reserves

$0

$247,200

$268,210

Total

$720,503

$1,077,200

$1,127,210

BUDGET VARIANCES

$8,010 Normal Increases and Decreases
8,000 Operating Expense
(21,000) Capital Outlay Expense
21,010 Reserves
BUDGET SUPPLEMENTS
$42,000 Increase in recurring operating ($7,000) and non-recurring capital outlay ($35,000) for a Public Records Notification Service.
$50,010 TOTAL INCREASE

Section

Public Records Modernization Trust

PROGRAM DESCRIPTION:

The Public Records Modernization Trust Fund is used for acquiring new equipment and software, maintenance of equipment and software, personnel training,and technical assistance in modernizing the public records system.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$720,503

$1,077,200

$1,127,210

Risk Management/Operating Fund

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Risk Management Administration

$1,831,106

$1,929,840

$2,032,980

Risk Management Workers' Compensation

$6,852,163

$42,908,700

$45,784,880

Risk Management Purchased Insurance

$17,830,095

$19,861,510

$24,962,730

Risk Management Liability

$3,333,534

$4,277,560

$3,812,350

Risk Management Safety and Occupational Health

$1,709,097

$1,897,410

$1,921,170

Total

$31,555,995

$70,875,020

$78,514,110

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$33,123,070

$35,665,430

$39,999,240

Miscellaneous Revenue

$334,277

$108,780

$230,000

Interest and Other Earnings

$629,944

$375,000

$500,000

Fund Balance

$33,023,470

$34,750,000

$37,820,000

Less Five Percent

$0

($24,190)

($35,130)

Total

$67,110,761

$70,875,020

$78,514,110

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$3,388,953

$3,601,770

$3,879,360

Operating Expenses

$28,153,871

$32,523,250

$36,878,550

Capital Outlay

$13,171

$0

$0

Other Budgetary Reserves

$0

$34,750,000

$37,756,200

Total

$31,555,995

$70,875,020

$78,514,110

Total Positions

38

38

39

BUDGET VARIANCES

4,680,670 Increase in operating expenses due to an increase in the purchased insurance program premium.
3,006,200 Increase in reserves for future self-insurance claims.
($111,580) Normal Increases and Decreases
213,790 213,790 Personnel Services
(325,370) (325,370) Operating Expense
BUDGET SUPPLEMENTS
63,800 Increase in personnel services for a Claims Adjuster position to support the County's subrogation activities.
$7,639,090 TOTAL INCREASE

Division


Section

Risk Management Administration

GOAL STATEMENT

In accordance with State Statutes, provide and effectively manage the County's Self-Insurance Program at the lowest possible cost and in the best interests of the citizens and employees of Broward County, and ensure the safety and well-being of all County employees and the public visiting County property.

PERFORMANCE MEASURES

FY18 Actual FY19 Budget

FY20 Projected

Internal customer satisfaction rating

4.89 4.80

4.85

PROGRAM DESCRIPTION:

The Administration Section provides the executive and strategic direction of the Risk Management Division (RMD), the County’s Self Insurance Program, and the Property and Casualty Program. This section is responsible for overall management of the Self-Insurance Program, RMD’s budgets, purchasing, accounts payable, revenue collection, inventory control, claims administration, software/hardware management and support, payroll, and human resources. The section is also responsible for procuring Property and Casualty policies for various types of exposures not covered under the Self-Insurance Program. In addition, the section is responsible for establishing all insurance requirements on County procurements and managing the certificate of insurance program.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$1,831,106

$1,929,840

$2,032,980

Total Positions

14

16

16

Section

Risk Management Workers' Compensation

GOAL STATEMENT

To investigate, administer, and resolve all work related injury claims in accordance with Florida Statutes, Chapter 440.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

New workers' compensation (WC) claims processed and administered

541

480

480

"Best practices" adherence rating for adjusters

76

88

88

Percentage of workers' compensation medical bills paid within 45 days from receipt per State mandate

100

99

99

Percentage of workers' compensation indemnity payments paid within seven days of due date

99

99

99

Workers' compensation self-insurance costs per employee (dollars)

752

1,500

750

Workers' compensation internal customer satisfaction rating

4.75

4.80

4.80

Workers' compensation claims closed as a percentage of claims opened annually

98

100

100

Average number of workers' compensation claims closed per claim adjuster annually

177

160

100

Number of workers' compensation claims per 100 employees

6.8

6.2

6.0

Percent of prescription dollars disbursed through preferred provider

85

88

88

PROGRAM DESCRIPTION:

Broward County is self-insured and self-administered in accordance with Florida Statute 440. The Workers’ Compensation Section of the Risk Management Division is structured so that the County’s injured workers receive prompt, appropriate medical care along with accurate and timely disability benefits. All incoming claims are thoroughly investigated and compensability decisions are made in accordance with current case law. Licensed professionals ensure that the program is accurately reserved and claims are expeditiously resolved. All cases are adjusted per industry best practices.

BUDGET COMMENTS ■ This section includes a reserve of $37,756,200 for FY20.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$6,852,163

$42,908,700

$45,784,880

Total Positions

8

5

5

Section

Risk Management Purchased Insurance

GOAL STATEMENT

To provide the best value and valuation for each line of purchased insurance coverage based on the potential risk and the likelihood of a probable hazard, liability, loss, or damage to county assets while maintaining the County's financial well-being.

PROGRAM DESCRIPTION:

The Purchased Insurance Program purchases all property and casualty policies for various types of exposures not covered under the self-insurance program, including port and aviation liability, excess workers’ compensation, pollution liability, etc. The premiums paid are charged back to the user agencies throughout the County.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$17,830,095

$19,861,510

$24,962,730

Section

Risk Management Liability

GOAL STATEMENT

To resolve investigated claims in a expeditious manner based on the respective liability and/or damages of the involved party(ies) while managing associated expenses in accordance with Florida Statute 768.28.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

New general liability (GL) claims processed and administered

159

175

180

New auto liability (AL) claims processed and administered

44

40

45

New Mass Transit (MT) claims processed and administered

244

230

300

Liability self-insurance costs per capita

1.20

1.50

1.55

General liability claims closed as a percentage of claims opened annually

119

100

90

Automobile liability claims closed as a percentage of claims opened annually

116

100

95

Mass Transit claims closed as a percentage of claims opened annually

115

100

95

Average number of liability claims closed per claim adjuster annually

130

115

175

Number of general liability claims per 10,000 County population

0.84

0.62

0.93

Percentage of costs recovered for repair/replacement of County owned assets

61

80

70

Internal customer satisfaction rating

4.29

4.70

4.60

PROGRAM DESCRIPTION:

Broward County is self-insured for various types of liability (general liability, transit, medical malpractice, and property). The Liability Section manages claims presented against Broward County and some Constitutional Officers. Staff adjusters investigate claims by interviewing the parties and witnesses involved, consulting with local authorities, and inspecting property damage to determine the extent of the County’s liability. Adjusters may also consult with other professionals, such as engineers, attorneys, and physicians throughout the evaluation of the claim. The Liability Section is comprised of adjusters that are licensed by the State of Florida. Subrogation for all damaged County property due to accident/incident is also handled by the Liability Section.

BUDGET COMMENTS ■ In FY20, one Claims Adjuster position is added to support the County's subrogation program.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$3,333,534

$4,277,560

$3,812,350

Total Positions

5

5

6

Section

Risk Management Safety and Occupational Health

GOAL STATEMENT

To provide safe and healthful workplace conditions for County employees and the public, and to ensure the fitness of County employees in the performance of their job responsibilities.

PERFORMANCE MEASURES

FY18 Actual

FY19 Budget

FY20 Projected

Number of training sessions provided

147

150

150

Number of criminal background checks completed

4,362

3,800

3,800

Number of post employment-offer physicals provided

1,295

1,200

1,200

Number of medical surveillance tests provided

992

850

850

Number of safety activities conducted (site visits, assessments, audits, inspections)

304

290

290

Number of occupational health activities conducted (site visits, assessments, audits, inspections)

421

400

400

Number of Safety and Occupational Health recommendations implemented by County agencies

85

72

72

Average daily number of driver's license reviews for authorized drivers

7,948

8,100

8,100

Internal customer satisfaction rating

4.45

4.80

4.80

PROGRAM DESCRIPTION:

The Safety and Occupational Health (S&OH) Section ensures the safety and health of County employees and the public by identifying and evaluating employee fitness, and occupational hazards through the development of appropriate control programs and policies. These objectives are accomplished by the anticipation, identification, evaluation, and management of workplace hazards through the development of comprehensive and effective programs and investigative services throughout the County to eliminate unsafe conditions, unfit employees, and minimize the impact of hazardous situations. The S&OH staff analyzes work environments and develops and implements programs to control, eliminate, and prevent disease or injury caused by chemical, physical, radiological, and biological agents or ergonomic factors that involve the impact of equipment design on a worker’s comfort or fatigue.

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Expenses

$1,709,097

$1,897,410

$1,921,170

Total Positions

11

12

12

Division


BSO Self Insurance


SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

BSO Self Insurance Fund

$4,349,133

$22,769,380

$23,986,760

Total

$4,349,133

$22,769,380

$23,986,760

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$4,192,100

$4,493,880

$4,688,500

Miscellaneous Revenue

$1,561

$0

$0

Interest and Other Earnings

$368,435

$290,000

$350,000

Fund Balance

$17,905,260

$18,000,000

$18,965,760

Less Five Percent

$0

($14,500)

($17,500)

Total

$22,467,356

$22,769,380

$23,986,760

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Operating Expenses

$4,349,133

$4,493,880

$3,664,260

Other Budgetary Reserves

$0

$18,275,500

$19,298,260

Transfers Out

$0

$0

$1,024,240

Total

$4,349,133

$22,769,380

$23,986,760

BUDGET VARIANCES

(829,620) Decrease in operating expenses due to actuarial forecast of expected FY20 loss payments for all claims.
1,022,760 Increase in reserves set aside for long-term liabilities of BSO's self-insurance program based on the actuarial projections of expenses.
1,024,240 Increase in transfers from reserve to the General Fund requested by BSO to fund anticipated program expenses.
$1,217,380 TOTAL INCREASE

Division


BSO Workers Compensation

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

BSO Workers' Compensation

$15,803,777

$53,326,750

$53,670,000

Total

$15,803,777

$53,326,750

$53,670,000

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Charges for Services

$15,900,576

$0

$0

Miscellaneous Revenue

$691,537

$0

$0

Interest and Other Earnings

$991,800

$765,000

$1,200,000

Fund Balance

$52,043,030

$52,600,000

$52,530,000

Less Five Percent

$0

($38,250)

($60,000)

Total

$69,626,943

$53,326,750

$53,670,000

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$363,956

$0

$0

Operating Expenses

$15,439,821

$0

$0

Other Budgetary Reserves

$0

$53,326,750

$52,441,610

Transfers Out

$0

$0

$1,228,390

Total

$15,803,777

$53,326,750

$53,670,000

BUDGET VARIANCES

(885,140) Decrease in reserves set aside for long-term liabilities of BSO's self-insured workers' compensation program.
1,228,390 Increase in transfers from reserve to the General Fund requested by BSO to fund anticipated program expenses.
$343,250 TOTAL INCREASE

Division


Assigned Department Costs

SECTION SUMMARY

FY18 Actuals

FY19 Budget

FY20 Budget

Finance/Assigned Cost

$6,363,472

$7,322,310

$8,795,740

Total

$6,363,472

$7,322,310

$8,795,740

REVENUES

FY18 Actuals

FY19 Budget

FY20 Budget

Miscellaneous Revenue

$642

$0

$0

Total

$642

$0

$0

APPROPRIATIONS

FY18 Actuals

FY19 Budget

FY20 Budget

Personnel Services

$51,396

$80,000

$80,000

Operating Expenses

$6,312,076

$7,242,310

$8,715,740

Total

$6,363,472

$7,322,310

$8,795,740

BUDGET VARIANCES

$1,461,830 Increase in operating expenses due to an increase in the property insurance premium.
$11,600 Normal Increases and Decreases
11,600 11,600 Operating Expense
$1,473,430 TOTAL INCREASE

Section

Finance/Assigned Cost

HIGHLIGHTS

FY18 Actual

FY19 Budget

FY20 Budget

Finance Administration

Purchased Insurance

$5,442,562

$6,116,190

$7,578,020

Financial Review Subscription Service

$0

$3,240

$3,000

Professional Services - Financial

$0

$100,000

$100,000

Accounting

Unemployment Compensation

$51,396

$80,000

$80,000

Auditing Expenses

$530,802

$482,480

$494,320

Software Support

$24,290

$7,000

$16,500

Records, Taxes and Treasury

Internal Printing

$32,706

$36,400

$36,400

Advertising

$15,186

$65,000

$55,000

Court Related Costs

$89,806

$115,000

$115,000

Armored Car Services

$115,062

$150,000

$150,000

Financial Services

$44,046

$46,000

$46,500

Bank Service Charges

$0

$100,000

$100,000

Software Support

$17,616

$21,000

$21,000

APPROPRIATIONS

FY18 Actual

FY19 Budget

FY20 Budget

Total Dollars

$6,363,472

$7,322,310

$8,795,740

8-42 Broward County, Florida - Fiscal Year 2020 Recommended Operating Budget


FY20 Recommended Broward County Annual Budget, July 15, 2019