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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:P2355

CONTRACTS/GRANTS ADMINISTRATOR II

NATURE OF WORK

This is professional and administrative work assisting in initiating, coordinating, and/or administering assigned programs or projects involving public sector procurements and/or contract, grant or lease administration.

Work involves monitoring or evaluating compliance with the terms of a contract or grant which has operational responsibilities of a moderate scope and/or reviewing community agency adherence to established standards.   Activities may also include monitoring or evaluating compliance with established human/public service program outcomes and associated indicators.  Employees in this class are expected to initiate, coordinate and manage activities of assigned procurements, contracts, grants or leases and/or monitor or evaluate them with some independence, although all major decisions are referred to an administrative superior for advice and direction. Supervision is received through conferences with an administrative superior and by adherence to established policies and procedures. Incumbent may serve as lead worker over clerical staff and specially assigned technical subordinates. Work is reviewed through conferences, reports and program achievements.

DISTINGUISHING CHARACTERISTICS

This classification is distinguished from a Contract/Grants Administrator I by the increased responsibility for independence in initiating, managing, coordinating, and/or evaluating one or more grants, contracts, or leases as well as by the scope and complexity of the grants, contracts or leases involved and by the lead worker responsibility.

ILLUSTRATIVE TASKS

Maintains an assignment of a moderate number of contracts for administration, monitoring and/or evaluation activities.

Monitors or evaluates grants, contracts and/or leases.

May conduct site visits to observe and analyze the administrative competence and contractual compliance of contracted agencies and efficacy of contracted programs in performing required activities and achieving outcomes.

May provide technical assistance and training to assist contracted providers to achieve contractual compliance and to improve administrative and programmatic competence.

Generates detailed contract related reports based on site visits and/or desk audits of the program/s, using computer based software applications.

May review and approve provider invoices for payment.

Maintains contract related data in hard copy and electronic formats.  

Initiates, coordinates, manages , monitors, and/or evaluates activities of a contract, grant and/or lease project which has operational responsibility of a moderate scope, a moderate-sized budget, and/or which may provide a supplemental County service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts and grants and in the development of monitoring and evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents; may assist with review of solicitation or procurement responses.

Performs analysis of grants, contracts and/or leases; prepares statistical reports, project reports, monitoring and/or evaluation reports and related data using basic office computer software applications.

Researches and writes new grant proposals.

Provides professional level staff assistance to an administrative superior or division or department superior in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

May assist in planning, coordinating and directing the work of subordinates as required by work assignment.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of the principles of management, organization, and administration.

Knowledge of the standard practices in the fields of local government or public procurement, budgeting and accounting.

Knowledge of human/public service contract and grant initiation and administration.

Knowledge of best practices in the field of monitoring and evaluation of contracts and grants.

Knowledge of modern office practices, systems and equipment.

Knowledge of the functions and operations of the unit to which assigned.

May require knowledge of best practices in human/public service delivery models or best practices as appropriate to the area of assignment.

May require knowledge of best practices in quality assurance and/or continuous quality improvement as appropriate to the area of assignment.

Ability to use a computer, particularly word-processing and spreadsheets, at a proficient level.

Ability to plan, direct, and coordinate the work of subordinates as required by work assignments.

Ability to research best practice models for contract/grant administration, monitoring and/or evaluation, and human/public services.

Ability to communicate effectively, both orally and in writing.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of BrowardCounty's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, color, ethnicity, religion, age, gender, disability, sexual orientation, marital status or political affiliation.

REQUIRED EXPERIENCE AND TRAINING

Bachelor’s degree from an accredited four-year college or university with major course work in public or business administration or other field closely related to area of assignment; two (2) years of experience in a staff or administrative capacity initiating, managing, coordinating, monitoring and/or evaluating contracts, grants and/or leases; or any equivalent combination of relevant training and experience.

GENERAL INFORMATION

Bargaining Unit:                                Government Supervisors Association - (Professional Unit)

FLSA Status:                                     Exempt

Code of Ethics

Certification:                                      No

Work Locations:                                All Divisions

Class Spec. Estab ./Revised:          E5/94   R11/04


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