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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:Y4030

LIBRARIES BUSINESS ADMINISTRATOR

NATURE OF WORK

This is advanced responsible professional and administrative work directing and managing business and fiscal operations of the Libraries Division including business services, collection management, construction/building services and bonds, information systems, marketing (e-services), grants and trusts.

An employee in this class is responsible for managing the preparation and implementation of complex operating and capital budgets, as well as ancillary duties that may be assigned in addition to fiscal and accounting.

Work involves policy and procedure development to ensure operational and administrative efficiencies, as well as the continuity of business and fiscal operations. Assignments are received in the form of broad instructions or general program objectives. Work is performed with considerable independent judgment based on experience in developing courses of action and recommendations. Performance is reviewed periodically through conferences, written reports and the attainment of desired management objectives.  

ILLUSTRATIVE TASKS

Directs business functions of the Libraries Division, including purchasing, personnel, revenue/cash handling, payroll, payment processing, accounts receivable, deliveries, mail services, grants, contracts and trusts administration enabling the Libraries Division to focus on providing efficient and effective quality services to the residents and visitors of Broward County.

Coordinates the formulation, preparation, and execution of the annual budgets and maintenance of fiscal matters; provides related periodic management and financial reports, analyses and forecasts.

Makes recommendations for procedural changes in internal division operations to improve efficiencies and enhance productivity.

Manages and directs the collection, interpretation, recording and distribution of financial records and reports; monitors fiscal activities and ensures compliance with applicable federal, state, county and municipal requirements.

Plans, directs, and supervises the activities of professional, administrative, and clerical staff.

Initiates and carries out special programs, projects, and studies; implements and monitors management practices; supervises the execution of contract agreements; monitors contract activities and ensures compliance with contract provisions.

Attends seminars and professional meetings to keep well informed regarding trends in the financial and libraries services fields; maintains good public relations in area of responsibility; addresses interest groups, and prepares various reports.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Thorough knowledge of the principles, practices and methods of administration, information, budgetary, and management systems.

Thorough knowledge of the laws, rules and regulation effective in the State and County relating to fiscal and accounting records and procedures.

Thorough knowledge of the organizational structure of county government including functions and interrelationships of operating agencies and administration.

Thorough knowledge of budget preparation and execution.

Considerable knowledge of the principles of supervision, organization and administration.

Ability to plan, organize, and direct business and fiscal operations.

Ability to analyze, monitor, and resolve complex fiscal, operational and policy related issues.

Ability to plan, direct, and coordinate the work of subordinates.

Ability to communicate effectively, both orally and in writing.

Ability to operate a personal computer to manage, access, and retrieve information.

Ability to analyze facts and exercise sound judgment in decision making.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.

Skill in the use of a personal computer to access/retrieve information.

REQUIRED EXPERIENCE AND TRAINING

Graduation from an accredited four year college or university with major course work in accounting, finance, public or business administration, or related field; six (6) years of progressively responsible professional administrative financial management experience which includes collection management, marketing (e-services), personnel and budget planning , and information systems; including four (4) years high level supervisory experience; or any equivalent combination of relevant training and experience.

GENERAL INFORMATION

Bargaining Unit:                                           Unrepresented
FLSA Status:                                                Exempt
Code of Ethics Certification:                      No
Work Locations:                                           Libraries
Class Spec. Estab./Revised:                      E 10/2004     R 06/2009

 


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