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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:P2371

PURCHASING AGENT I

NATURE OF WORK

 

This is an entry level professional purchasing position in a large central purchasing operation with responsibility to bind the county for the purchase of commodities and/or services requirements up to an authorized threshold.

 

Work involves the procurement of a variety of assigned commodity groups and services, including the review of electronic requisitions, requests for phone quotations, preparation of written quotations and analysis of responses, preparation of basic bid documents and central purchase orders.   Duties include assisting the supervising Purchasing Agent with bids, market research, renewal of existing County contracts, research and procurement utilizing other government contracts.   Incumbents communicate both orally and in writing with vendors, County user agencies and other governmental agencies on procurement issues.   Work is performed under supervision and reviewed by a superior to ensure conformance with established policies and procedures.

 

 

ILLUSTRATIVE TASKS

 

Reviews specifications for completeness and competitiveness; determines if licensing, insurance and bonding are required; obtains competitive quotations/basic bids.

 

Analyzes quotations (bid) responses to determine the lowest responsive and responsible quoter/bidder; makes recommendations to the appropriate award authority; prepares central purchase orders and enters into the Advantage/LGFS automated procurement system; ensures that all assigned procurements are properly documented and filed.

 

Reviews and consolidates user agency(ies) requirements to establish price agreements, issues proper solicitation documents analyzes responses, makes proper award recommendations and prepares proper documentation for establishing the price agreement in the automated system.

 

Reviews and analyzes expiring price agreements in accordance with current user's requirements and expenditures; completes a thorough market analysis in order to determine the economic feasibility and if appropriate, prepares recommendations and the proper documentation for renewing the price agreement in the automated procurement system.

 

Reviews existing state contracts for applicability to existing user agency requirements, prepares appropriate award recommendation and issues central purchase orders if state contracted items match user agency requirements.

 

Analyzes user's requirements to determine the feasibility and applicability of purchasing off of other governmental agencies' existing contracts and/or of participating in cooperative purchasing ventures.

 

Prepares applicable Agenda Reports and appropriate central purchase orders for these procurement.

 

Processes emergency requests in an expeditious manner in accordance with established policies and procedures.

 

Studies and collects data on current market conditions; assists as directed to conduct research for additional information and clarification relative to formal bid requirements.

 

Interviews vendors as to : product suitable to fulfill County requirements, introduction of new technology, cost saving techniques, products recyclable content, updating of Advantage/LGFS vendor lists and to encourage the participation of small, minority and women businesses in County contracts.

 

Represents the County's interest at civic and professional events.

 

Daily use of a county-wide automated procurement system consisting of date entry, retrieval and document preparation and processing.

 

Performs related work as required.

 

 

KNOWLEDGE, ABILITIES AND SKILLS

 

Knowledge of procurement methods and procedures relative to assigned commodity areas and of the laws, rules and regulations pertaining to the procurement of commodities and services.

 

Knowledge of market factors such as availability, sources of supply, trends, pricing structures, grades and qualities required by County departments in the area of assignment and the ability to apply this knowledge to make effective purchases and to resolve associated problems.

 

Ability to obtain and interpret market prices and trends and to apply such interpretations to procurement problems.

 

Ability to communicate clearly and concisely, both orally and in writing.

 

Ability to function competently in a centralized automated procurement system including the use of word processing software.

 

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of BrowardCounty's Ethics and Conflict of Interest policies.

 

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation or sexual orientation.

 

 

REQUIRED EXPERIENCE AND TRAINING

 

Graduation from an accredited four-year college or university with a degree in business, economics or related field and course work in purchasing; a minimum of one (1) year experience in a large private sector or government procurement operation; or any equivalent combination of relevant training and experience.

 

GENERAL INFORMATION

 

Bargaining Unit:                                    Government Supervisors Association - (Professional Unit)

FLSA Status:                                        Non-exempt

Code of Ethics Certification:                  No

Class Spec. Estab ./Revised:                  E10/76, R07/05


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