NATURE OF WORK
This is responsible administrative, secretarial and clerical work in Broward County's Port Everglades Harbormaster Section.
Work involves providing clerical services, research, exact record keeping and the compilation of data required in the daily operations of the Harbormaster Section. An employee in this classification is required to work with considerable initiative in the absence of the superior, and is required to exercise independent judgement within the framework of established policies and objectives. Work is performed under general supervision and is reviewed through conferences, reports and observation of work performance.
Prepares and distributes copies of the daily log and vessel movements listing.
Assists in the dissemination of information regarding vessel movement to agents and the general public during peak periods.
Types, maintains and files pertinent records and information relating to the Harbormaster Section, as directed. Provides exact and technical research of records when required.
Maintains inventory of all capital items for the Harbormaster Section.
Maintains Cruise Schedule Master File using applicable software programs on a personal computer.
Prepares purchase requisitions, orders and distributes office supplies, safety equipment, uniforms and first aid supplies.
Provides administrative services for Harbormasters and Linehandlers and acts as the central clearing house for all departmental correspondence, including but not limited to transmittals, purchase requisitions, etc.
Receives and distributes all mail for Harbormaster Section.
Maintains and prepares all monthly reports.
Operates computer verifying and correcting all information on new vessels entered by Harbormaster staff. Uses Local Financial Government System (LGFS) for preparing purchase requisitions in accordance with Broward County's policies.
Prepares all Harbormaster berth applications with appropriate documentation for the Chief Harbormaster's approval.
PORT EVERGLADES HARBORMASTER OFFICE SPECIALIST
Assumes the Harbormaster staff's responsibilities when necessary by answering phones and radios in order to provide information to the Pilots, Tugs, Ships Agents and the general public.
Performs related work as required.
KNOWLEDGE, ABILITIES AND SKILLS
Knowledge of secretarial procedures, including correspondence preparation, filing systems, office machine operation, business English, spelling and arithmetic.
Knowledge of the clerical procedures of office supervision.
Knowledge of the clerical procedures applicable to the Harbormaster Section.
Ability to operate both a personal computer and electric typewriter at an accurate and rapid rate of speed.
Ability to communicate effectively both orally and in writing.
Ability to make arithmetic computations and tabulations accurately and with reasonable speed.
Ability to understand the basic operation of the Harbormaster Section.
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.
Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation or sexual orientation.
REQUIRED EXPERIENCE AND TRAINING
Successful completion of job related tests. Two (2) years experience in administrative, secretarial and/or clerical work desired
Bargaining Unit: Federation Non-Supervisory
FLSA Status: Non-Exempt
Code of Ethics Certification: No
Class Spec Estab./Revised: E 11/94 R 05/2012