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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:P2372

PURCHASING AGENT II

NATURE OF WORK

 

This is specialized work in a large central purchasing operation with responsibility to bind the County for the purchase of commodities and/or services requirements up to an authorized threshold.

 

Work involves the procurement of a variety of assigned commodity groups and services, including the review of electronic requisitions, preparation of bid documents, conducting pre-bid conferences, analysis of bid responses and preparation of central purchase orders.     Duties may include acting as lead worker in assigning and supervising the work of a Purchasing Agent I in a large central purchasing operation.      Work requires exercising independent judgement in resolving problems and issues relative to vendors, performing technical research and preparing reports, and reconciling departmental purchase requests and requirements.      Incumbent communicates both orally and in writing with vendors, County user agencies and other governmental agencies on procurement issues.      Work is reviewed by a superior to ensure conformance with established policies and procedures.

 

 

DISTINGUISHING CHARACTERISTICS

 

This classification is distinguished from the position of Purchasing Agent I by the greater independence of action and decision making and by the limited supervisory responsibilities which may be associated with the position, as well as the additional experience required.

 

 

ILLUSTRATIVE TASKS

 

Participates and assumes responsibility for the purchase of commodities and services that involve large expenditures.

 

May supervise and review the work of subordinate purchasing agents; assign new work and adjust workload on the basis of volume, urgencies or absenteeism and to provide direction and instruction as to interpretation of specifications, requests analysis, determination of vendor and item selection and the preparation of the final purchase order.

 

Prepares formal bids by developing proper specifications, bid format, vendor lists and usage data.

 

Conducts assigned research and develops recommendations of purchasing feasibility and for contract placement; evaluates existing maintenance and service contact coverage and duration and recommends appropriate modification based upon the best interest of the County government.

 

Processes emergency requests in an expeditious manner in accordance with established policies and procedures.

 

Interviews vendors as to : products suitable to fulfill County requirements, introduction of new technology, cost saving techniques, products recyclable content, updating of LGFS vendor lists and to encourage the participation of small, minority and women businesses in County contracts.

 

Represents the County's interest at civic and professional events.

 

Daily use of a county-wide automated procurement system, consisting of data entry and retrieval, and document preparation and processing.

 

Performs related as required.

 

 

KNOWLEDGE, ABILITIES AND SKILLS

 

Considerable knowledge of standard procurement and recording practices and the ability to apply such knowledge to specialized procurement methods (life cycle costing, request for proposals, request for letters of interest, etc) and to maintain proper controls and information records.

 

Considerable knowledge of market factors such as availability, sources of supply, trends, pricing structures, grades and qualities that impact the procurement of assigned commodities and the ability to apply this knowledge to make effective purchases and to resolve associated problems.

 

Knowledge of governmental purchasing methods and procedures in diversified commodity areas and of the laws, rules and regulations effective in County government pertaining to the purchase of commodities, services and the administration of contracts.

 

Ability to function in a centralized automated procurement system including the use of word processing software.

 

Ability to analyze and resolve complex procurement problems in a professional manner by exercising good judgement and tact.

 

Ability to communicate clearly and concisely, both orally and in writing.

 

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of BrowardCounty's Ethics and Conflict of Interest policies.

 

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation or sexual orientation.

 

 

 

REQUIRED EXPERIENCE AND TRAINING

 

Graduation from an accredited four-year college or university with a degree in business, economics or related field and course work in purchasing; two (2) years experience in a large centralized purchasing operation; or any equivalent combination of relevant training and experience.

 

 

GENERAL INFORMATION

 

Bargaining Unit:                                    Government Supervisors Association - (Professional Unit)

FLSA Status:                                        Non-exempt

Code of Ethics Certification:                  No

Class Spec. Estab ./Revised:                  E10/76 R07/05


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