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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:U0704

PORT EVERGLADES BILLING CONTROLLER

NATURE OF WORK

This is highly responsible specialized accounting work involving a variety of bookkeeping operations.

Work involves collecting, analyzing, interpreting, and monitoring documentation of vessel operations to ensure maximum revenue generation.

Work requires the exercise of considerable independent judgement within established guidelines.

Duties are performed in accordance with standard office accounting procedures and with statutory requirements.

Work is reviewed for accuracy and conformance to policy.



ILLUSTRATIVE TASKS

Categorizes and computes dockage, wharfage, demurrage, storage and related item charges for cargo and daily and multi-day cruise line passenger vessels.

Maintains a thorough understanding of the Port tariff schedule and complex contracts and leases, including those with minimum wharfage guarantees and incentive clauses.

Accumulates statistics for preparation of waterborne commerce report and reconciles with Harbormaster records.

Prepares and distributes invoices for all vessel related tariff items, leases, fees and related items in a timely manner.

Maintains liaison with the marine industry and outlying divisions of the Port to obtain manifests and other documents required for invoice preparation and accumulating statistical information for financial reporting purposes.

Analyzes, calculates and interprets vessel manifest documents supplied by franchised steamship agents, stevedores and other franchisees to create invoices for services rendered. Assists and communicates with customers in resolving documentation discrepancies.

Classifies commodities through the use of a coding system and tariff for financial as well as statistical purposes.

Applies complex conversion formulas to manifests written in foreign languages as well as English.

Compiles detailed statical and elaborate proforma reports on routine and special purpose basis.

Reconciles and reviews invoice edits and financial reports for adherence to tariff codes and agreements.

Maintains vessel call detail files, invoice and statement records and summary financial and statistical reports.

Interprets complex negotiated terms of various user agreements, contracts and lease agreements.

Develops and maintains a thorough understanding of the Port's revenue management software to recommend modifications and enhancements to further efficient and accurate generation of customer invoices.

Prepares purchase requisitions.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Considerable knowledge of current sophisticated, mechanized accounting and bookkeeping principles, practices and procedures.

Considerable knowledge of office accounting methods and procedures.

Considerable knowledge of the principles, practices and terminology of the maritime industry relating to documentation, cargo handling and record keeping.

Ability to develop policies and procedures or training programs which will improve the quality of service for client rehabilitation.

Ability to develop and maintain a thorough understanding of the Port's revenue management system software, the Port Everglades tariff, agreements and leases which have minimum guarantees including incentive discount clauses.

Ability to interpret and apply laws and regulations pertaining to the financial records maintained.

Ability to plan, organize, and analyze data and exercise sound judgement, communicating and expressing information clearly and effectively in oral and written form.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation, or sexual orientation.



REQUIRED EXPERIENCE AND TRAINING

Graduation from high school, including or supplemented by course work in accounting; three (3) years progressively responsible experience in accounting or related field, which must have included the use of personal computers utilizing spreadsheets and work processing programs and two (2) years experience with tariffs, billing, and maritime industry terminology; or any equivalent combination of relevant training and experience.

GENERAL INFORMATION

Bargaining Unit: Federation Non-Supervisory

FLSA Status: Non-Exempt

Code of Ethics

Certification: No

Work Locations: Port Everglades Department

Class Spec Estab./Revised E11/94 R07/01


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