NATURE OF WORK
This is highly responsible secretarial, bookkeeping, administrative work, and entry level public relations in the Port Everglades Corporate/Community Relations Section of the Trade Development Division.
Work involves assisting with the planning, coordinating, and implementing public information activities of all administrative details of special projects of the section and the section manager. Work involves considerable contact with the public, media and other government agencies providing information on port activities and special events. Work includes fulfilling requests for public documents and collecting of payment for those documents when necessary. Work requires advanced knowledge word processing database management, and spreadsheets on a personal computer as well as experience with basic graphics necessary for promotional preparation of announcements, invitations to special events and other promotional items. Excellent creative writing and oral communication skills are required. The employee must exercise independent judgment and initiative in completing assignments and in resolving minor office operational problems. Work is performed under general supervision. Assignments are received through conference oral and written instruction, and work is reviewed by observation of results achieved.
Provides complete clerical and administrative services to the Corporate/Community Relations Section including answering phone calls, typing, filing, word processing and computer data input.
Assists in the arrangement of all special projects such as corporate and community activities and presentations.
Reviews incoming mail; refers important correspondence to superior or appropriate staff; holds specially assigned correspondence and independently prepares appropriate replies.
Acts as initial contact for general public, media and other governmental agencies, fielding most inquirers or referring them to proper staff member.
Assists in the coordination of information, writing and distributing press releases to the television and print media.
Coordinates with other Port divisions all request for public documents and collects payment when necessary for those requests, following Port cash handling procedures.
Prepares all requisitions in the Corporate/Community Relations Section and orders all supplies for section.
Meets with vendors and is involved in the design and selection of various promotional items.
Assists with the publication of the Port's employee newsletter, including assimilating information from divisions, writing articles, laying out, editing, copying and distributing.
Assists in creating layouts and producing Port publications.
Writes and edits accurate, meaningful, and readable copy for newsletters, pamphlets, press releases, and web site.
Coordinates work authorizations, trafficking bookkeeping for Port advertising.
KNOWLEDGE, ABILITIES, AND SKILLS
Thorough knowledge of modern office practices and procedures.
Thorough knowledge of secretarial procedures including correspondence preparation, office filing systems and business English.
Ability to deal with the people in a tactful and effective manner and to use judgment and discretion in disseminating information.
Ability to handle multiple tasks simultaneously.
Skill in operating both personal computer and electric typewriter.
Ability to perform assignments on the basis of general outlines or directions without specific instructions as to details and to perform continuing assignments independently.
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflicts of Interest policies.
Ability to establish and maintain effective working relationships with the general public, media, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation.
Ability to communicate effectively, both orally and in writing.
Ability to demonstrate a high level of creativity with regard to printed and other promotional items.
Ability to write interesting and informative articles, news releases, reports, related publicity materials.
DESIRABLE EXPERIENCE AND TRAINING
Successful completion of job related tests. Four (4) years experience in secretarial and office work with experience in independent business writing desired. Two (2) years experience in journalism or other news writing background and experience in public relations/promotions agencies is desired too.
Bargaining Unit: Federation Non-Supervisory
FLSA Status: Non-Exempt
Code of Ethics Certification: No
Class Spec Estab./Revised: E 11/94 R 05/2012